Acad Personnel Anl 3

Special Instructions to Applicants

A Cover Letter is required. If an applicant does not include a Cover Letter, the application will be incomplete and, as with any incomplete application, will not receive further consideration.

This position is fully onsite. Hiring salary commensurate with experience.

Provides high level analytical services and administrative management to the Assistant Vice Chancellor for Academic Affairs and Personnel, the Director of Academic Affairs and Personnel, and the Manager of Training and Resources. The incumbent independently analyzes works with campus stakeholders to ensure compliance with academic personnel processes and procedures as they pertain to academic recruitment, academic personnel systems, and academic policy.

The incumbent serves as one of the central points of contact on campus for policy and process questions and directly provides analysis and solutions to campus stakeholders. Serves as a subject matter expert for the Academic Affairs and Personnel Office with expertise in high-stakes personnel actions.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• Working knowledge and hands-on application of the UC Path system to verify status of faculty (i.e. rank, step, and department) and retrieve other information (Preferred)
• Demonstrated superior interpersonal and oral communication skills to establish and maintain professional working relationships with others at all levels on campus. Also, to effectively convey and exchange sensitive and confidential information on a one-to-one basis, or with a committee (Required)
• Excellent organizational skills to efficiently organize materials and set priorities with frequent interruptions, conflicting deadlines and continuously heavy workload (Required)
• Demonstrated ability to work as a member of a team in a term-oriented work environment in a proactive manner. Willingness to assume partial workload of other team members during absences (Required)
• Skill in handling extremely confidential materials with utmost discretion (Required)
• Working knowledge of Opus/Interfolio (Preferred)
• Excellent writing and editing skills in crafting concise, logical and grammatically correct correspondence. Skill in organizing material and information in a systematic way under sequential deadlines to optimize accuracy and efficiency (Required)
• Demonstrated skill in understanding complex information and data and synthesizing to concise review for presentation to committees and others (Required)
• High level knowledge of Academic Personnel policies and procedures as outlined in The CALL (Preferred)

• Background Check:
  Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Monday to Friday, 8:00 a.m. to 5:00 p.m.

99-Policy Covered

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