Administrative Assistant | Dean’s Office | Executive Support

Job Title

Job Description Required

Education:

HS Diploma or Equivalent Required Experience, Knowledge &

Skills:

Strong computing skills:
Microsoft Office 365, Box, Concur, Workday Finance Excellent organizational skills to address, prioritize and coordinate multiple activities concurrently Strong verbal and written communication skills Calendar and schedule management skills Ability to handle confidential information responsibly

Job Responsibilities:

Oversee the front office operations of the Dean's office. Serve as the point-of-contact for students, faculty, staff and other guests. Heavy front line, greeter, customer service experience required. Screen and direct all incoming calls and relay information as appropriate. Monitor and respond to general email and phone inquiries received at the front desk. Oversee logistics for guests of the Dean such as providing campus directions and parking information;

assisting with coordination of events which include conferences, commencement and meetings. Manage the Chief Operations Officer's schedule and coordinate all meetings - Zoom and in-person Ordering and maintaining office supplies Make recommendations and order gifts on behalf of the Dean Submit and track office expense reports Manage special projects as needed

** Only those lawfully authorized to work in the designated country associated with the position will be considered.**

** Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**