Lead Office Services Associate

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Location:

Los Angeles, CA Pay: 26-30hr

Schedule:

Monday-Friday (930am-630pm)

• Deliver elevated, concierge-style service experiences for clients, guests, and internal stakeholders.
• Produce complex legal print requests including trial binders, deposition exhibits and other high volume time sensitive requests.
• Independently coordinate daily hospitality operations, including meeting room scheduling, setup, and breakdown.
• Conduct regular floor walkthroughs to ensure conference rooms and visitor offices are clean, organized, and fully stocked.
• Lead execution of event and meeting room setups based on client specifications and service standards.
• Monitor and respond to service and resource request systems, ensuring timely fulfillment of all requests.
• Utilize event planning and workplace service software tools to manage scheduling, tracking, and coordination activities.
• Provide on-the-ground technical coordination by partnering with IT for equipment setup, troubleshooting, and incident escalation.
• Escort clients to meeting spaces and ensure all required materials, amenities, and support are in place.
• Serve as a liaison between guests and internal staff to facilitate communication and service delivery.
• Communicate facility and hospitality needs, including inventory levels and repair requests, to Facilities and support teams.
• Assist management with onboarding and training of new hospitality staff on service standards and procedures.
• Track, compile, and report operational and service metrics to management and client stakeholders.

• Strong hospitality and customer service mindset with a focus on “concierge-level” experience delivery.
• Ability to work independently, prioritize tasks, and manage multiple requests in a fast-paced environment.
• Working knowledge of meeting room technology, AV setups, and basic IT troubleshooting escalation processes.
• Proficiency in workplace service platforms, scheduling tools, and Microsoft Office applications.
• Strong communication skills with the ability to interact professionally with clients, executives, and internal teams.
• High attention to detail in room setup, inventory management, and service execution.
• Strong organizational and time-management skills with the ability to adapt to shifting priorities.
• Ability to act as a liaison and problem-solver across multiple departments.
• Comfortable tracking operational metrics and communicating performance data to leadership.
• Professional demeanor with a proactive, solution-oriented approach to guest service.

• Education:
  
  High school diploma or equivalent required; college degree preferred or equivalent experience in office services
• Experience:
  
  2–3 years of experience in print production, mailroom, and Shipping & Receiving. .
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Proficiency with office copiers, printers, scanners and binding equipment needed to complete printing and scan requests
• Experience with service request or ticketing systems
• Familiarity with meeting room scheduling and event coordination tools
• Basic understanding of AV/IT meeting equipment setup and troubleshooting workflows

The Compensation range for this role is up to 30.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills,…