Senior Office Administrator

Swiss Ice Co., based in California, specializes in offering curated pre-owned luxury timepieces, showcasing a collection that combines history and sophistication. Our mission is to make exceptional watches accessible to collectors and enthusiasts worldwide. Each timepiece undergoes rigorous in-house inspection and authentication, ensuring the highest quality standards are maintained. Transparency and trust guide our practices, as we provide clients with detailed information to help them make confident and informed choices.

At Swiss Ice Co., we are passionate about connecting people to the perfect watch and sharing our expertise in luxury timepieces.

This is a full-time, on-site role for a Senior Office Administrator located in Los Angeles, CA. The role involves managing daily office operations, providing administrative assistance, working with office equipment, maintaining an efficient workplace environment, list watches on our platforms, handle shipping and helping out with customer service. Must have prior office admin and leadership/management experience.

Essential and other important responsibilities may include, but are not limited to, the following:

1. Performs a wide variety of responsible administrative duties for management staff and other division staff as assigned

2. Able to take still photos of inventory and posting them on our platforms. This includes willing to be a quick learner about the inventory in a timely matter

3. Handles and maintains sensitive and extensive confidential company information. Open, sort, and distribute incoming correspondence, including packages

and emails.

4. Operates a variety of office equipment and software including a copier, scanner, utilize various computer applications. Microsoft Office, Shipping tool, Ebay

etc.

5. As assigned, conducts, attends and may participate in meetings and prepare agendas for meeting as necessary

6.Help out with out with customer service. Respond to emails and message on our platforms and website.

7.Able to lead/manage a team to complete all the necessary tasks on a regular basis

Accountability
- Ability to accept responsibility and account for his/her actions.

Organized
- Possessing the trait of being organized or following a systematic method of performing a task.

Reliability
- The trait of being dependable and trustworthy.

Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities,

materials, as well as personnel.

Responsible
- Ability to be held accountable or answerable for one's conduct.

Safety Awareness
- Ability to identify and correct conditions that affect employee safety.

Working Under Pressure
- Ability to complete assigned tasks under stressful situations. Accuracy
- Ability to perform work accurately and

thoroughly.

Communication, Oral
- Ability to communicate effectively with others using the spoken word.

Analytical Skills
- Ability to use thinking and reasoning to solve a problem. Detail Oriented
- Ability to pay attention to the minute details of a project or task.

Creativity
- Ability to come up with creative and fun social media idea and excute them.

Leadership/Management
- Ability to lead and manage a team to complete daily tasks

Education :
High School Graduate or General Education Degree (GED)

Experience:

3 to 4 years of related experience

Excellent planning, organizational, communication, and interpersonal skills

Prior office administrative experience is a plus

Must have some computer skills (Mac OS, Microsoft Window

Skills with a camera

Editing skills aren't mandatory, but would be a positive

Customer support experience isn't mandatory, but would be a positive

Leadership and management skills

Standard office setting; frequent interaction with colleagues and staff.

While performing the duties of this class, employees are regularly required to sit, walk, stand; talk or hear, in person and on phone. Operate computer, cell phone, printer, copier, standard office equipment. This job doesn’t require heavy lifting, kneeling or standing for prolonged hours.