Executive Assistant, Alternative Entertainment Production

Executive Assistant

The Fox Alternative Entertainment team has a great opportunity for an Executive Assistant. In this exciting role, the Executive Assistant will provide administrative support for senior executives on the team, as well as partner with the team on production related responsibilities.

Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

A snapshot of your responsibilities:

• Manage the SVP and VP's schedules and daily calendars, ensuring key appointments and production milestones are prioritized
• Manage facilities and office-related needs as directed
• Organize and coordinate meetings, including scheduling and sending reminders
• Record and track minutes for executive meetings
• Maintain comprehensive and accurate records, ensuring all production and departmental documents are filed correctly
• Maintain and update departmental master production, development, and post-production calendars for all projects in production
• Assist in the creation and maintenance of production documents and files, including wrap binders and show files
• Provide budgeting support for development projects, tracking expenses and assisting with cost reporting
• Help coordinate development run-throughs and provide onsite production support for Los Angeles-based projects as needed
• Sort, track, file, and maintain production and project materials, including confidential information and vital documents
• Assist with asset and delivery management, including uploading and filing production content to the BOX system and See View
• Support the onboarding of new personnel, ensuring necessary resources such as seating, badges, parking, and IT access are provided
• Oversee storage and production asset lists to ensure all items are tracked and accounted for
• Provide additional administrative support as needed, including travel arrangements and handling phone calls
• Maintain internal studio database, tracking key dates and data for all projects in production from greenlight through final delivery.

What you will need:

• Bachelor's Degree in Film/Television, Business Administration, or a related field
• 1+ years of experience as a Production Coordinator or Executive Assistant
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines
• Strong verbal and written communication skills, with a professional and personable demeanor
• Strong attention to detail and ability to work independently in a fast-paced environment
• Strong interest in television production and a growth-oriented mindset
• Proficiency in Microsoft Office Suite, Google Docs/Sheets/Slides, and Power Point
• Ability to read, interpret, and summarize budgets and financial reports
• Ability to manage confidential information and prioritize tasks effectively
• Proactive, self-starting problem solver who can anticipate needs and take initiative

Nice to have but not a deal breaker:

• Experience with Movie Magic Budgeting

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $ per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.