Office Assistant

Job Details

• Job Location:
  
  Los Angeles, CA 90004
• Salary Range: $20.00 - $25.00
• Hourly

The Office Clerk’s primary responsibility is to assist the Office Manager with the day-to-day operations of the campus. The Office Clerk supports the needs of students, employees, and volunteers and maintains a clean and courteous office environment. With direction from the Office Manager and School Leader, this position manages daily communications to and from the front office.

• Manage daily communications in front office, including, but not limited to:
• Answer phones, answer gate, greet and assist guests;
• Volunteer sign in/out according to policy;
• Receive and distribute mail and packages;
• Assist parents & prospective parents with inquiries;
• Execute system for school mailings and communications in all languages.
• According to policies and procedures, assist with academic compliance, which includes, but is not limited to:
• Maintaining accurate student records, managing enrollment and daily attendance, coordinating requests for independent study, and support with progress report distribution.
• Managing student records, enrollment, and attendance for audit purposes;
• Maintaining procedures related to information distribution and collection related, but not limited, to student records, parent volunteers, events, field trips, etc.
• Ensure accuracy of data in Power School and other school tracking systems/databases.
• According to policies and procedures, assist with campus operations, including, but not limited to the areas of health/safety, fiscal policies, compliance, event planning and field trip management and logistics.
• Coordinate parent volunteers, ensuring volunteer and visitor policies and procedures are followed.
• Supervise students during designated periods of time as needed and per your supervisor's direction.
• Responsible for caring for students who need basic medical attention including, but not limited to:
• Attend to sick and injured students;
• Administer first aid and medications as allowed by law;
• Communicate with parents and teachers regarding students’ health;
• Follow school protocol for documenting and managing incident reports.
• Assist with administrative clerical duties, including, but not limited to:
• Filing (student records, emergency contact forms, attendance notes, progress reports, etc.);
• Updating documents according to procedure (student directory, staff contact list);
• Power School maintenance (entering lunch, after school, attendance, running reports, etc);
• Assisting with volunteer tracking and task delegation;
• Maintain clean front office space, including, but not limited to:
• Organizing & updating all main office binders: emergency, incidents reports, medical logs, Board information;
• Maintaining information and materials for parents, guests, students, employees;
• Keeping a fully stocked office space with supplies and functioning equipment;
• Work with Network Support to process purchase requests
• Maintaining an orderly presentation of any and all information and materials.
• Communicate with parents, staff, and teachers on procedures; support them with all office requests.
• Communicate effectively, both orally & in writing, and in a timely and respectful manner with students, parents, & other professionals routinely.
• Maintain confidentiality of sensitive information
• Serve as Spanish interpreter, as needed.
• Model professional behaviors and ethical standards when dealing with students, parents, peers, and the broader community.

• Perform other duties as assigned.
• Assist in other school programs when necessary.

• Excellent communication skills, both verbal and written;
  Excellent interpersonal skills and a collaborative work style;
  Communicating policies and procedures;
  Implementing best practices;
  Professional skills for collaboration and teamwork with other professionals; using basic office equipment; proficiency in Microsoft suite.

• Communicate effectively both verbally and in writing with all stakeholders;
  Work collaboratively and professionally with the Larchmont Schools team;
  Follow instructions from supervisor;
  Ability to manage many tasks and requests at the same time, open to direction and has commitment to get the job done;
  Use modern technology for various responsibilities;
  Operate and thrive in a start-up, community environment;
  Manage many tasks at one time;
  Take direction, collaborate, and critically think through problems and propose solutions to supervisor.

• Continual…