Director of Office Administration

Requirements

• Oversee office operations, facilities, and administrative functions for the Los Angeles, Portland, and San Francisco offices
• Provide strategic oversight and ensure alignment across operations, facilities, and staff
• Evaluate office procedures and implement more efficient practices
• Develop relationships with attorneys, business professionals, Office Administrators, and Chiefs
• Assist with office openings and relocations, including space setup, furnishings, technology, supplies, vendors, and contractors
• Supervise Legal Assistants, Paralegals, and Office Operations/Facilities support in Los Angeles and Portland
• Assign workloads, manage performance, and support professional development
• Manage external vendors, contracts, service-level agreements, and service delivery
• Plan office layouts, seating arrangements, and conference room setups
• Manage physical space, lease negotiations, landlord relations, mail, reprographics, reception, and food services
• Oversee guest services, reception, client meetings, office security, and disaster preparedness
• Develop administrative best practices for document management, correspondence, meetings, filing, research, client communications, and scheduling
• Partner with Finance on office financial plans, budgets, resource allocation, spending, and cost control
• Support WIP review, billing, collections, billing discrepancies, client statements, and personal expense reimbursement reconciliation

Demonstrates expertise in office management and facilities oversight, with a strong focus on strategic alignment, vendor relations, and administrative best practices. Proven ability to lead and develop teams while managing budgets and operational efficiency in a law firm environment.

• Office Management
• Facilities Management
• Vendor Relations
• Leadership Skills
• Budgeting and Cost Control

• Office Operations Management
• Administrative Services
• Document Management Systems
• Case Management Systems
• Performance Management

• Interpersonal Skills
• Organizational Abilities
• Multitasking
• Problem-Solving
• Decision-Making

• Law Firm Operations
• Professional Services
• Administrative Best Practices
• Client Communications
• Disaster Preparedness

• Microsoft Office Suite
• Google Workspace