Office Manager

Summary

Under the supervision of the designated manager, the LA Office Manageris responsible for providing daily office, administrative, and operational support for the LA office and related departmental projects. This position supports general office functions, coordinates administrative needs,assists with vendor and facilities-related matters, processes invoices and receipts, supports meeting coordination,maintainsofficeorganizationand supplies, andassistswith special projects as assigned.

The role requires a highly organized, self-motivated individual who can manage multiple priorities, follow through on assigned tasks accurately andtimely, and provide dependable support to staff, leadership, vendors, and office visitors. The position requires regular communication with internal departments, external vendors, property management contacts, and organizational leadership.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Provide all-around office support for the LA office, including daily administrative assistance, coordination of office needs, and support for departmental projects.

• Perform general administrative responsibilities, including answering calls, coordinating meetings,assisting with work orders, processing mail, and supporting routine office communications.

• Maintain an organized, professional, and well-stocked office environment, including cleaning, organizing, stocking office products,maintaining shared office areas, and supporting upkeep of theemployeerestroom and breakroom.

• Manage office supplies and coordinate with vendors for recurring office services, including water, mail, shredding services, food, and other office-related needs.

• Coordinate with property management contactsregardingoffice needs, services, work orders, and other facilities-related requests.

• May support leadership with monthly invoicing, billing, and/or coding.

• Gather, process, code, and input receipts and invoices as needed, coordinating with appropriate departments to supporttimelyprocessing and payment.

• Support credit card management for the Vice Presidents of HED, EHM, and other fund VPs and other various funds every month, including organizing and processing related documentation.

• Coordinate with Human Resourcesregardingnew temporary employees and other administrative tasks asneeded.

• Maintain and update the LA office seating roster as needed.

• Support internal staff, leadership, and executives with miscellaneous administrative projects, signatures, documentation, and office-related coordination.

• Assist with special projects, including Replacement Reserves and other departmental initiatives, as assigned.

• Assist the President and other organizational leadership with administrative tasks as needed.

• Prepare, organize, andmaintainoffice records, correspondence, reports, and related materials using appropriate software applications and office management procedures.

• Communicate and coordinate with internal departments, including HED, EHM, and other funds or departments, Analytics, Accounting, HR, and leadership, as well as external vendors and property management contacts.

The LA Office Manager exercises discretion in managing daily office priorities, coordinating administrative tasks, organizing office supplies and services, communicating with vendors and property management contacts, and supportingtimelyprocessing of invoices, receipts, mail, and office requests. Decisions are madein accordance with organizational policies, procedures, and supervisor direction.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate degree or equivalent required, with one to three years of related administrative, office management, or operational support experience preferred. An equivalent combination of education, training, and experience may be considered.

Bachelor’s degree preferred in business administration or management.

• Strong organizational skills and ability to support daily office operations.

• Ability to manage multiple tasks, priorities, and requests ina timelyandaccuratemanner.

• Professional communication skills for interacting with…