Facility Specialist

SPECIAL SERVICE FOR GROUPS, INC. JOB ANNOUNCEMENT

Title:

Facility Specialist Division: HOPICS FLSA:
Non-Exempt (Full Time) FLSA:
Non-Exempt (Full Time) Supervisor:
Sr Manager for Contacts & Compliance Pay Range or Rate: $23.00-$26.00/hr

Under the direction of the Sr Manager for Contacts & Compliance, the Facility Specialist is responsible for ensuring organizational facilities remain compliant with all applicable federal, state, county, city, funder, licensing, accreditation, and agency facility requirements. The position conducts routine facility compliance inspections, coordinates corrective actions, maintains required licenses, permits, certificates and postings, and prepares facilities for internal and external monitoring by agencies such as LAHSA, SAPC, DHS, Public Health, Fire Department, and other funders.

The incumbent serves as the primary coordinator for facility compliance documentation and ADA accessibility readiness while working collaboratively with Operations, Programs, Facilities, QA, Compliance, Property Management, and external regulators.

• Conduct scheduled and unannounced facility compliance inspections using agency and funder checklists.
• Monitor compliance with Funders Facility Standards, ADA accessibility requirements, OSHA, Fire Code, Public Health, licensing and contractual facility requirements.
• Maintain master inventory of required licenses, permits, certificates, fire clearances, inspections, and expiration dates.
• Coordinate renewal of Public Health permits, Fire Department clearances, Certificates of Occupancy, Building Registration Certificates and other required documentation.
• Verify all required facility postings are current, visible, and compliant with funder and regulatory requirements.
• Coordinate corrective action plans for facility deficiencies and track completion.
• Maintain facility compliance files and evidence for monitoring and audits.
• Coordinate all facility documentation for internal monitoring and external reviews; collect, organize and submit required records to the appropriate reviewer.
• Perform pre-audit readiness reviews and mock inspections.
• Monitor ADA compliance including accessible routes, restrooms, parking, emergency egress signage, furniture placement and reasonable accommodation documentation.
• Coordinate emergency evacuation maps, fire extinguisher inspections, first aid stations and life-safety documentation.
• Track pest control, sanitation, environmental health, maintenance logs and preventive maintenance.
• Prepare written inspection reports and compliance dashboards.
• Collaborate with property management, vendors and maintenance to resolve deficiencies.
• Serve as the designated ADA Coordinator for HOPICS, ensuring compliance with Americans with Disabilities Act (ADA) requirements across program operations and facilities.
• Coordinate with SSG on ongoing ADA monitoring activities, ensuring accommodations and accessibility standards are consistently met.
• Track and report ADA-related compliance issues, escalating concerns to SSG as needed.
• Complete, submit, and coordinate the Facility Review Checklist with SSG and HOPICS Security on a quarterly basis.
• Provide technical assistance and training to program staff on facility standards.
• Represent the Agency in a professional manner at meetings and community events.
• Regular attendance required.
• Maintain and uphold Agency mission, values, policies and procedures.
• Other duties as assigned.

May assist with special projects, emergency preparedness activities, after-hours inspections, weekend monitoring, and new site openings. For example, overtime, holiday, or weekend work may be required. Perform other duties as assigned by their immediate supervisor or the Associate Director for Contracts, Compliance and Performance. Demonstrates strong initiative and the ability to work independently with minimal supervision. Effectively manages time, prioritizes competing responsibilities, sets clear goals, and ensures assigned tasks are completed accurately and on schedule.

Maintains accountability by tracking progress, communicating challenges promptly, and following all responsibilities through completion.

• Bachelor's degree in Facilities Management, Public Administration, Business Administration, Environmental Health, Construction Management or related field; or equivalent combination of education and experience or three (3) years of experience in facilities…