Interim Executive Assistant to Chief Financial & Administrative Officer

Interim Executive Assistant to the Chief Financial & Administrative Officer

APCH Main Building - Los Angeles, CA 90011

Salary Range $35.00 - $39.00 Hourly Position Type Seasonal Education Level 2 Year Degree

A PLACE CALLED HOME (APCH)

Job Title:

Interim Executive Assistant to the Chief Financial & Administrative Officer

Department:
Administration & Operations

Reports to:

Chief Financial & Administrative Officer (CFAO)

FLSA Status:
Temporary Full-Time: 40 hours per week (Position Coverage for Maternity Leave)

Schedule Classification:
Flexible with onsite availability-minimum 3 days per week.

Assignment Duration:
This is a temporary full-time position anticipated to continue through January 29, 2027. The assignment may be extended based on organizational needs.

About Us

A Place Called Home (APCH) is a dynamic nonprofit youth and community center located in South Central Los Angeles. APCH provides a wide range of programs and services to support the growth and well-being of young people and their families, including educational programs, counseling, case management, mentoring, music, dance and visual arts classes, as well as fitness and health and wellness opportunities.

As youth participate in our programs, they discover interests and talents and develop a better sense of themselves and their place in the world around them. Our goal is to increase the likelihood that youth will stay in school, attain viable jobs, and become active community members capable of making positive changes in the world in which they live.

Summary

We are seeking a highly organized, resourceful, and excellent communicator to serve as Interim Executive Assistant to the Chief Financial & Administrative Officer (CFAO). This is an opportunity for an experienced administrative professional to work closely with a C-suite executive while gaining broad exposure to Finance, Human Resources, Administration, Operations, and organizational leadership.

The Interim Executive Assistant will serve as a trusted partner to the CFAO by managing priorities, communications, meetings, deadlines, documents, and cross-functional follow-through. The ideal candidate is an exceptional writer who exercises sound judgment and discretion, anticipates needs, takes initiative, is technologically proficient, and can independently move assignments from request through completion. Success in this role requires far more than managing a calendar and inbox.

We are seeking a proactive, highly organized, and task-oriented professional who can bring structure to a fast-paced environment, synthesize complex information, identify gaps, ask thoughtful questions, and keep priorities moving forward. This individual must be able to manage multiple priorities, maintain meticulous attention to detail, communicate confidently and professionally with a wide range of stakeholders, and ensure projects, decisions, and follow-up actions remain on track.

• Manage and organize the CFAO's inbox, helping prioritize incoming communications and requests, and action items to ensure timely responses and follow-through.
• Identify urgent, time-sensitive, leadership-related, financial, HR, operational, and approval-required matters, bringing critical issues promptly to the CFAO's attention.
• Review, synthesize, and provide concise summaries of emails, documents, reports, and requests, highlighting key issues, recommended actions, and deadlines.
• Draft, edit, and proofread emails, correspondence, memos, documents, summaries, and other communications on behalf of the CFAO.
• Research, gather and organize relevant information and documentation needed to support responses and decisions.
• Serve as a liaison on behalf of the CFAO by managing communications, coordinating follow-up, and ensuring timely resolution of requests, commitments, and action items with staff and organizational leaders
• Exercise good judgment regarding which matters can be handled independently and which require CFAO review or escalation.
• Anticipate communication needs, identify missing information or potential issues, and proactively resolve or elevate concerns to keep priorities moving forward.
• Maintain the highest level of professionalism, confidentiality, and discretion when handling sensitive information, executive communications, and organizational correspondence.

• Proactively manage the CFAO's calendar and scheduling priorities.
• Coordinate internal and external meetings, including…