NPMD Med Spa Receptionist​/Aesthetic Clinic Coordinator

Med Spa Receptionist / Aesthetic Clinic Coordinator Job at NPMD in Los Angeles

Pay: $20 per hour.
Location: Los Angeles / Encino area.
Schedule: Full-time or part-time, depending on clinic needs and applicant availability.

NPMD is seeking a polished and organized med spa receptionist or aesthetic clinic coordinator who can support patient experience, appointment flow, phones, scheduling, and front desk presentation. This role fits someone who enjoys hospitality, healthcare, beauty/wellness, and precise office coordination.

This is a $20 per hour in-person med spa receptionist/aesthetic clinic coordinator job with the NPMD clinic team in the Los Angeles / Encino area.

Aesthetic and wellness visits depend on trust, privacy, timing, and a polished patient experience. A strong coordinator helps the day feel organized, welcoming, and professional from the first call to the follow-up.

• Greet patients and help create a professional, calm, and clean front desk experience.
• Answer phones, schedule appointments, confirm visits, and help manage appointment flow.
• Support intake forms, patient communication, basic records, and follow-up reminders.
• Coordinate with providers and clinical staff so rooms, timing, and patient expectations are aligned.
• Maintain front desk organization, supplies, forms, and presentation standards.
• Communicate services carefully without making medical promises, guarantees, or unsupported claims.
• Protect privacy and handle patient information with discretion.

• Patients are welcomed on time and know what to expect.
• The schedule is accurate and changes are communicated quickly.
• The front desk area looks organized and professional.
• Questions are routed appropriately when they require provider or clinical input.

• Receptionist, med spa, aesthetic clinic, dental, medical office, hospitality, or customer-service experience preferred.
• Professional communication and polished front desk presence.
• Comfort using scheduling systems, phones, email, forms, and basic office software.
• Ability to communicate clearly without over promising services, results, or medical outcomes.

• Experience in a med spa, dermatology, aesthetics, plastic surgery, wellness clinic, or concierge medical setting.
• Bilingual language skills helpful.
• Interest in patient experience, wellness, and detail-oriented clinic operations.

Helpful skills include med spa reception, aesthetic clinic scheduling, patient experience, front desk communication, privacy awareness, and polished customer service.

This is an in-person medical-office position supporting the NPMD clinic team and older adults, families, and patients in the Los Angeles area. The right person is dependable, calm under pressure, respectful with patients, and comfortable switching between front-office, back-office, and patient-support tasks when the day requires it.

This position pays $20 per hour. Schedule options may include full-time or part-time shifts based on clinic coverage needs. Final schedule, start date, and any additional benefits or training details are reviewed during the interview process.

All Seniors Foundation is an equal-opportunity employer and supports inclusive hiring. Applicants from all backgrounds are encouraged to apply. Bilingual English/Spanish, Armenian, Russian, Hebrew, Korean, Farsi, Mandarin, or other Los Angeles-area language skills are helpful but not required unless stated for a specific role.