Program Assistant; Seasonal

The seasonal Program Assistant supports BHAC ’s mission by assisting the Program Staff and Teaching Artists with the administrative and operational needs of program delivery. This role helps maintain program supplies and supports clear communication across BHAC staff and teaching artists. The seasonal Program Assistant ensures that program operations run smoothly by maintaining accurate records and assisting in organizing supplies, reporting, scheduling, and communication.

• Maintain supply inventories across multiple programs.
• Assist with local outreach efforts.
• Assist with planning and implementation of culminations.
• Track and maintain documentation for teaching artists including curriculum, syllabi, student samples, and Verification of Services forms.
• Manage and organize the shared Google Drive to support invoicing and reporting.
• Coordinate with artists, instructors, staff, and volunteers to ensure smooth program operations and successful event execution.

• Proficiency in MS Office (Excel, Word), Adobe, Canva, and Google Workspace.
• Excellent written and verbal communication skills.
• Highly organized and detail-oriented.
• Flexibility to work occasional evenings and weekends.
• Possession of a valid California Driver’s License and reliable transportation.