Project Coordinator, Executive Search

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 9,000 colleagues globally serve clients in more than 50 countries. We offer five core capabilities that span the full talent lifecycle:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

Korn Ferry has an immediate need for a Project Coordinator in the Executive Search Practice. The Project Coordinator (PC) is an integral part of the executive search team and is a key driver of the search process. This position supports one or two Senior Client Partners (SCP) depending on fee revenues, and works interactively with other principals, senior associates, associates and other PCs in the local office as well as other KFI offices, both domestic and international.

The primary role of the Project Coordinator is to manage the quality execution of search engagements and support the entire team on each engagement. This position requires extensive personal interaction with all team members as well as interaction with C-level candidates and clients.

Primary responsibilities include but are not limited to:

• Serve as administrative point of contact to maintain business relationships between the consultant/partner and key clients; must be exceptionally comfortable working with senior executives, exhibiting the appropriate level of discretion and sensitivity on high level candidates and clients.
• Maintain daily schedule including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings with keen attention to detail and seamless efficiency.
• Candidate Research/Support;
  Candidate Scheduling;
  Background checks;
  References checks;
  Benchmarking reports.
• Coordinate travel schedule, both domestic and international.
• Support other team members as required, providing timely answers to requests.
• Draft letters of engagement and candidate reports; provide proofreading support to team members on business development pitches and client reports.
• Prepare and submit monthly accurate expense report and reconcile AMEX statements.
• Shares workflow with other EAs on this team.
• Other duties as assigned.

• Creating/editing pitch materials (PowerPoint presentations, experience lists from Searcher, bound booklets, etc.).
• Light research on company executive backgrounds.
• Update Searcher Express database for all BD activity as directed by SCP.
• Update Salesforce for all BD activity as directed by SCP.
• Provide a “thought partner” mentality to assist the SCP with business development efforts and other business initiatives.

Proactive management of the search process for each assignment currently engaged where assigned Partner / Principal is the Engagement Manager. This includes, but is not limited to:

• Creating/updating all documentation relating to the assignment such as engagement letters, position specifications, status reports, candidate reports, candidate reference reports, search assessment reports, and billing invoices. This will include collecting/organizing data, typing, formatting, proofing and delivery.
• Open/Close search engagements within Salesforce, PSA, and Searcher.
• Act as main point of contact for client(s) and their administrative staff. This will include setting up an open line…