Executive Operations Partner

Executive Operations Partner, Office of the CEO (OCEO)

At Heart Aerospace, we are developing the ES-30, a regional hybrid-electric commercial aircraft capable of carrying 30 passengers, boasting an all-electric, zero-emission range of 125 mi and a hybrid-electric range of 500 mi. Heart is targeting type certification of the ES-30 by the end of the decade.

Heart's Executive Leadership Team (ELT) is focused on delivering the company's next critical phase: achieving first flight of our X1 full-scale demonstrator aircraft, advancing the X2 prototype program, progressing strategic planning and fundraising efforts, and preparing the company for industrialization and production. This is a period of high intensity, rapid decision-making, and strident execution requiring tight coordination across engineering, operations, commercial, and corporate functions.

Heart Aerospace is seeking an Executive Operations Partner to support Heart's Executive Leadership Team, with primary focus on supporting the Founder & CEO. This role sits at the center of the company's operating rhythm, helping ensure senior leaders are spending their time on the highest-value priorities and that the day-to-day mechanics around strategic decision-making, meetings, travel, external engagement, and follow-through run with precision.

The Executive Operations Partner will own core executive operations across scheduling, travel, inbox and headquarters management support, while helping maintain order, responsiveness, and momentum during a dynamic period of company growth. This is a high-trust, high-visibility role suited for someone who thrives in fast-moving environments, exercises strong judgment, and brings a service mindset, discretion, and operational excellence to supporting senior leadership.

The role requires flexibility and a high degree of responsiveness, including outside of normal business hours, as the needs of the Executive Leadership Team evolve.

This role may suit both an experienced executive operations professional and a high-potential early-career operator looking to build deep exposure to how a hard tech company is run at the leadership level.

• Lead executive scheduling for members of the Executive Leadership Team, driving prioritization, sequencing, conflict resolution, and focus time protection so leadership time stays aligned to company priorities
• Serve as a point of coordination for last-minute changes and shifting priorities, helping the Executive Team respond quickly and smoothly
• Manage Executive Leadership Teams' inbox, including triage, drafting responses, and flagging items requiring direct attention
• Support executive correspondence across key external functions, including investor relations, media relations, public affairs, and Corporate Affairs activities including maintaining CRM hygiene and tracking next steps
• Track meeting action items and follow-ups to ensure continuity and execution across meetings and commitments
• Identify gaps and improve systems, tools, and processes to increase efficiency and clarity
• Collaborate with Executive Operations partners across the company and support team events, offsites, and company-wide activities as needed
• Support expense management, including receipt tracking, reconciliation, and timely submission

• Support executive travel and planning, ensuring domestic and international travel is tightly coordinated, and executed to a high standard.
• Prepare agendas, briefing materials, and background notes for meetings, travel, and external engagements

• Support the Office Manager with headquarters logistics,…