Administrative Assistant

When schedules, messages, and documents change at the same time, someone has to keep the office working from one accurate record.

We are hiring an Administrative Assistant in Los Angeles to coordinate routine office activity, prepare documents, and make sure requests reach the right colleague. This is a full-time, on-site position designed for someone who communicates clearly and follows details through to completion.

• Manage shared calendars, meeting details, and routine appointment changes.
• Prepare straightforward correspondence, agendas, notes, and internal documents.
• Record incoming requests and route them with the information needed for action.
• Maintain digital and physical records using consistent names and filing standards.
• Update trackers, check outstanding actions, and request missing information.
• Support visitors, callers, and colleagues with professional and accurate responses.

You should be comfortable writing clear emails, entering information accurately, and using Word, Excel, or comparable office tools. Previous administrative, reception, customer-service, school-office, or community-organization experience is helpful.

A high school diploma or equivalent is sufficient for consideration. A specific degree is not required. We will consider practical examples from paid work, coursework, volunteering, or military service when they demonstrate organization, discretion, and reliable follow-through.

Good performance means meetings are prepared, records can be found, and open requests have a clear owner and next step. You will handle contact and business information discreetly and ask for clarification rather than guess when a document or instruction is incomplete.

The position is based in Los Angeles, California and requires regular attendance at the confirmed workplace.

Applicants will receive fair consideration based on their ability to perform the role, and reasonable accommodation is available through the employer’s approved process.