Administrative Assistant II

At The Metropolitan Water District of Southern California, we deliver reliable water to a region with 19 million people-and to accomplish this, we rely on a team of Talented Employees: innovators, problem-solvers, and collaborators who make it all possible.

There is currently one (1) opening for Administrative Assistant II located at Los Angeles - 700 N. Alameda Street

Los Angeles, California 90012.

This recruitment may result in an eligibility list.

We’re looking for an Administrative Assistant II who’s enthusiastic about organization and dedicated to keeping operations running seamlessly. In the Finance and Administration’s Business Management Team, you will be responsible for a wide variety of administrative support to various management throughout the Section.

In addition to exceptional teamwork skills, your ability to be successful in this role is dependent on your attention to detail, customer service skills, willingness to learn, time management, organizational skills, administrative skills, and your ability to communicate and interact with others effectively.

• Prepare letters, reports, and other documents from rough drafts; arrange materials into the proper format; and create basic spreadsheets.
• Act as the Training Coordinator by processing employee training requests, scheduling and registering employees, tracking enrollment, and maintaining training records.
• Answer inquiries; route incoming phone calls; explain or clarify rules, processes, and procedures; and provide information requiring general knowledge of institutional operations.
• Extract information from a variety of sources and compile information for periodic or special reports; perform data entry; and process invoices.
• Process corporate credit card purchases and perform monthly reconciliations.

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.

44/36, Monday through Friday / Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Start times are no earlier than 6:30am.

Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule.

Education and Experience: A high school diploma or high school certificate of equivalency and five years of relevant experience; or Associate’s Degree from an accredited college or university in a related field and three years of relevant experience; or Bachelor’s Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification.

Relevant Experience is defined as: administrative work experience

• Competitive compensation
• Excellent medical, dental, life, vision plans.
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• Public transportation reimbursements and vanpools
• Hub of public transportation: rail, subway, buses, and taxis

The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and…