Receptionist & Office Services Specialist

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Job Description Are you a customer-focused professional who thrives in a fast-paced, high-touch environment? Do you enjoy being the face of an organization while delivering exceptional service behind the scenes? We are seeking an energetic, polished, and service-driven Receptionist & Office Services Specialist to join our team supporting one of the nation's most prestigious law  this dynamic role, you will serve as the first point of contact for attorneys, clients, and visitors while helping ensure seamless day-to-day office operations.

From creating exceptional first impressions to supporting hospitality, mail services, records management, and office services, you'll play a vital role in delivering an outstanding workplace experience.

Location:

Los Angeles, CAPay: 24-26hr

Schedule:

Monday
- Friday What You'll DoBe the Face of the Firm Deliver a warm, professional, and memorable welcome to clients and visitors

Answer and direct incoming calls with confidence and professionalism

Manage front desk operations and maintain an organized, welcoming reception area Serve as a trusted resource for guests, attorneys, and staff by providing timely assistance and information

Create Exceptional Workplace Experiences Coordinate conference rooms and meeting spaces to ensure a seamless experience for clients and guests

Arrange catering and refreshments for meetings and special events

Ensure common areas, kitchens, and hospitality spaces remain organized, stocked, and client-ready

Anticipate client needs and respond with a proactive,  can-do  approach

Support Essential Office Services Process mail, packages, deliveries, and courier services accurately and efficiently

Perform copy, print, scan, and document production services with exceptional attention to detail

Maintain accurate tracking of production requests, deliveries, and associated records

Support filing, records management, retrieval, and database maintenance activities

Drive Operational Excellence Deliver high-quality service while meeting deadlines and service commitments

Collaborate closely with attorneys, administrative professionals, and team members to support daily operations

Maintain compliance with established procedures, best practices, and client service standards

Demonstrate flexibility and adaptability to meet the changing needs of a busy legal environment

What We're Looking For High School Diploma or equivalent required

At least 1 year of professional experience in reception, hospitality, office services, administrative support, or a customer-facing role Outstanding communication and interpersonal skills

Strong attention to detail and organizational abilities

Ability to multitask and prioritize in a fast-paced professional environment

Professional demeanor with a commitment to delivering exceptional client service

Positive attitude, strong work ethic, and willingness to learn new skills

Experience in legal, corporate, hospitality, or professional services environments is a…