Interim Executive Assistant to Chief Financial & Administrative Officer

Job Details

Job Location:

APCH Main Building - Los Angeles, CA 90011

Position Type:
Seasonal

Education Level: 2 Year Degree

Salary Range: $35.00 - $39.00 Hourly

A PLACE CALLED HOME (APCH)

Job Title:

Interim Executive Assistant to the Chief Financial & Administrative Officer

Department:
Administration & Operations

Reports to:

Chief Financial & Administrative Officer (CFAO)

FLSA Status:
Temporary Full-Time: 40 hours per week (Position Coverage for Maternity Leave)

Schedule Classification:
Flexible with onsite availability-minimum 3 days per week.

Assignment Duration:
This is a temporary full-time position anticipated to continue through January 29, 2027. The assignment may be extended based on organizational needs.

A Place Called Home (APCH) is a dynamic nonprofit youth and community center located in South Central Los Angeles. APCH provides a wide range of programs and services to support the growth and well-being of young people and their families, including educational programs, counseling, case management, mentoring, music, dance and visual arts classes, as well as fitness and health and wellness opportunities.

As youth participate in our programs, they discover interests and talents and develop a better sense of themselves and their place in the world around them. Our goal is to increase the likelihood that youth will stay in school, attain viable jobs, and become active community members capable of making positive changes in the world in which they live.

We are seeking a highly organized, resourceful, and excellent communicator to serve as Interim Executive Assistant to the Chief Financial & Administrative Officer (CFAO). This is an opportunity for an experienced administrative professional to work closely with a C-suite executive while gaining broad exposure to Finance, Human Resources, Administration, Operations, and organizational leadership.

The Interim Executive Assistant will serve as a trusted partner to the CFAO by managing priorities, communications, meetings, deadlines, documents, and cross-functional follow-through. The ideal candidate is an exceptional writer who exercises sound judgment and discretion, anticipates needs, takes initiative, is technologically proficient, and can independently move assignments from request through completion. Success in this role requires far more than managing a calendar and inbox.

We are seeking a proactive, highly organized, and task-oriented professional who can bring structure to a fast-paced environment, synthesize complex information, identify gaps, ask thoughtful questions, and keep priorities moving forward. This individual must be able to manage multiple priorities, maintain meticulous attention to detail, communicate confidently and professionally with a wide range of stakeholders, and ensure projects, decisions, and follow-up actions remain on track.

• Manage and organize the CFAO’s inbox, helping prioritize incoming communications and requests, and action items to ensure timely responses and follow-through.
• Identify urgent, time-sensitive, leadership-related, financial, HR, operational, and approval-required matters, bringing critical issues promptly to the CFAO's attention.
• Review, synthesize, and provide concise summaries of emails, documents, reports, and requests, highlighting key issues, recommended actions, and deadlines.
• Draft, edit, and proofread emails, correspondence, memos, documents, summaries, and other communications on behalf of the CFAO.
• Research, gather and organize relevant information and documentation needed to support responses and decisions.
• Serve as a liaison on behalf of the CFAO by managing communications, coordinating…