Administrative Assistant

Description We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment.

Responsibilities:

- Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment.

- Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed.

- Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations.

- Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through.

- Prepare and track expense documentation and assist with travel planning for project leaders and research staff.

- Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve.

- Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications.

- Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently. Requirements - Bachelor's degree is required.

- Demonstrated experience in administrative support within an office setting that requires attention to detail.

- Strong proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.

- Ability to manage scheduling and calendar coordination with a high level of accuracy.

- Excellent organizational skills with the capacity to prioritize tasks and follow through on details.

- Clear verbal and written communication skills and a detail-oriented, team-oriented approach.

- Adaptability and sound problem-solving ability in a fast-paced environment.

- Proof of vaccination is required before the interview process. Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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