Document Control Coordinator III Los Angeles, CA

Document Control Coordinator III - Los Angeles, CA

Full-Time | On-Site | Los Angeles, CA

Why Join Our Team

Join a collaborative team supporting one of the nation's largest K-12 capital improvement programs. As a Document Control Coordinator III , you will play a critical role in maintaining the integrity, accuracy, organization, and accessibility of program documentation that supports the successful delivery of major public construction projects. Working closely with District staff, project management teams, consultants, and contractors, you'll help ensure document control processes are executed with precision while supporting the District's commitment to excellence in capital program delivery.

About Your Role

The Document Control Coordinator III provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of program documentation. The role supports document processing, records management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards.

Education Requirements

• High school diploma or equivalent required.

What You'll Need to Get the Job Done

• Minimum of three (3) years of administrative support experience.
• Experience performing data entry, document processing, filing, and records management.
• Experience working with contracts documents, invoices, and maintaining project records.
• Experience using electronic document management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
• Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Preferred Qualifications

• Administrative experience in document control or records management.
• Experience using Doc View or a comparable document management system.

What You'll Do

• Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.
• Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.
• Perform high-volume data entry while ensuring the accuracy and completeness of project records.
• Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.
• Maintain, organize, archive, and retrieve project documents using the Doc View document management system.
• Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.
• Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.
• Assist with processing, logging, and maintaining invoice documentation and related records to support program operations.
• Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines.
• Verify documentation for completeness, accuracy, and compliance before distribution and filing.
• Coordinate with program staff and District personnel to obtain, distribute, and maintain required project documentation.
• Generate document tracking logs, reports, and status updates as requested by management.
• Maintain confidentiality of sensitive and proprietary program information.
• Assist with continuous improvement of document control…