Administrative Assistant

Job Title:
Administrative Assistant

Location: Los Angeles, CA

Pay Rate: $29.23

Staffmark Workforce Solutions offers this exciting contract opportunity with a global leader in electronics, mobile devices and appliances located in Los Angeles, CA

• Experience:
  
  1-3 years of experience in front-desk administration, customer service, or junior executive support
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization:
  Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

The Administrative Assistant is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

• Guest Relations:
  Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
• Communications:
  Answer, screen, and direct incoming emails and visitor request.
• Mail & Deliveries:
  Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation:
  Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security:
  Monitor visitor access, issue visitor badges, and follow building safety protocols.

• Calendar Management:
  Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination:
  Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation:
  Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross-Functional Support:
  Handle ad-hoc administrative projects or back up other operational staff as needed

• Experience:
  
  1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Communication:
  Exceptional verbal and written communication skills with a polished, professional demeanor.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization:
  Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Staffmark talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K and Paid Time Off plus more!

• Medical
• Dental
• Vision
• 401k
• Paid Time Off, + more!