Litigation Support Coordinator

Michael Best is seeking a
Litigation Support Coordinator
to join our
Los Angeles (Brentwood) office!The Legal Assistant will provide legal and administrative support to timekeepers in the Labor & Employment practice area supporting employment litigators as well as Venture Best Partners and Associates as needed. Prior experience as a Legal Assistant and experience supporting Litigation attorneys is required.

This position offers flexibility and may be
hybrid or fully remote
.

• Manage an active calendar of appointments, trials, discovery deadlines, meetings, video calls and travel plans on behalf of attorneys
• File litigation documents in state and federal courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys; verify all attachments, exhibits and enclosures are included with transmittal letters/memos
• Electronic calendaring and docket management in Court Alert
• Proofread documents and check for appropriate formatting, spelling and grammar
• Review all incoming mail, distribute to teams as needed and upload to the DMS
• Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
• Compose and prepare confidential correspondence
• Transcribe, type, edit, proofread, and finalize legal documents, pleadings, exhibit binders, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents
• Maintain and organize both hard-copy and electronic files
• Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner
• Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software
• Enter time into time management software on behalf of timekeepers
• Create reports using Excel
• Communicate with clients as to billing issues and status of matters
• Coordinate requests and projects with other support departments (e.g., word processing, receptionists, office services)
• Track and file continuing legal education credit for assigned legal staff
• Support in civic, charitable, community, and professional activities
• Supporting Venture Best Partners and Associates with scheduling, document filing, email and document execution duties as needed.
• Complete other duties as assigned

• Los Angeles (Brentwood) office and is eligible for a hybrid schedule or fully remote arrangement.
• High School Diploma (or equivalent) minimally required; higher diploma or degree preferred
• 2 - 3 years experience in a legal environment, preferably in the litigation practice area
• Professional demeanor and willingness to work proactively as part of a team across various practice groups
• Exceptional communication skills via phone, email and in-person
• Strong organizational skills with excellent judgment and attention to detail
• Technology literacy and willingness to learn new technologies and software
• Proficiency in Microsoft Office
• Preferred experience with:
  • iManage or similar electronic document management system
  • Court Alert
  • Docu Sign or similar e-signature program
  • Time-tracking software
  • Expense management software
  • Electronic billing software
  • Adobe Acrobat
• Ability to learn and embrace new skills and best practices as the position and Firm evolves
• Ability to work quickly and accurately under pressure and varying deadlines
• Ability to work well independently as well as effectively within a team
• Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up
• Comfortable working with fast-paced, deadline-driven litigation
• Team player mentality, with a desire to be a part of a collaborative, high-performing…