Front Desk Receptionist - Junior Executive Assistant

The Receptionist/EA is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

• Guest Relations:
  Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front‑office environment.
• Communications:
  Answer, screen, and direct incoming emails and visitor request.
• Mail & Deliveries:
  Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation:
  Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security:
  Monitor visitor access, issue visitor badges, and follow building safety protocols.

• Calendar Management:
  Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination:
  Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation:
  Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross‑Functional Support:
  Handle ad-hoc administrative projects or back up other operational staff as needed.

• Experience:
  
  1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Communication:
  Exceptional verbal and written communication skills with a polished, professional demeanor.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Organization:
  Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters.