Chief of Staff & Executive Business Partner - Los Angeles

Join one of the leading AI technology companies shaping the future of Sports, Media, and Entertainment.

Proximity Works helps global brands discover high-impact AI use cases, build transformative tech stacks, and scale to hundreds of millions of users. Every day, we solve complex problems, push boundaries, and redefine what's possible.

You are a highly strategic, detail-oriented operator who thrives in dynamic, fast-paced environments. You instinctively protect the CEO's time, anticipate challenges, and can seamlessly balance hands‑on execution with strategic oversight. You're not just a gatekeeper—you're a growth enabler.

You're an exceptional communicator, skilled at synthesizing information, and comfortable working directly with senior executives and external stakeholders. You bring a service mindset, a high degree of trust, and a relentless bias for action.

• 7-12 years of blended experience in management consulting, business operations, strategic EA/Chief of Staff roles, or leadership roles in tech, media, or sports
• Exceptional communicator — you can write in the CEO's voice, draft board‑ready updates, and represent the CEO confidently
• Operational powerhouse — you drive structure, efficiency, and accountability in fast‑moving, complex environments
• Tech-forward mindset — proficient with tools like ChatGPT, Claude, Gemini, Notion, Asana, G‑Suite, Airtable, and no‑code/AI automation
• Highly trustworthy and discreet — you'll handle sensitive information and critical relationships
• Action‑oriented leader — you don't just advise; you own and drive results
• Bonus:
  Ex‑founder, early‑stage startup operator, or someone with a network in OTT, sports‑tech, or media innovation

• Own the CEO's calendar, travel, inbox, and daily prioritization to protect focus and eliminate friction
• Prepare high-quality briefing docs, agendas, meeting notes, and timely follow‑ups for internal and external meetings

• Draft, refine, and manage board communications, investor updates, client emails, and internal decks
• Join or occasionally represent the CEO in high‑stakes external conversations with CTOs, CEOs, and investors, ensuring strategic momentum and flawless follow‑through

• Run OKRs and internal systems that keep the company's most important initiatives moving cross‑functionally
• Identify inefficiencies and implement no‑code/AI automation to streamline workflows

• Support the CEO's business development pipeline by researching key players, tracking warm intros, and maintaining a "last‑touch" log for the top 50 external stakeholders
• Coordinate conference participation, assist with prep for keynotes and panels, and maintain active engagement with the industry ecosystem

• Maintain dashboards tracking sales pipeline, operational health, and talent OKRs
• Surface data insights proactively and flag variances that need CEO or leadership attention

• 12‑hour triage SLA for CEO's inbox
• 24‑hour response SLA for external communications

• Deliver quarterly board‑ready KPI dashboards and executive briefs on time

• Help convert at least 5 net‑new Sports/Media clients through CEO‑led initiatives

• Successfully own and complete 2‑3 high‑impact initiatives (e.g., Meta Vision pilots, CEO's speaking funnel)

Maintain up-to-date tracking and active momentum across the top 50 external stakeholders

• Radical Ownership
• Commercial Curiosity
• High Agency
• High EQ
• Analytical Clarity
• "No‑Ego" Service Mindset
• Two‑Steps‑Ahead Anticipation

This is not an average Chief of Staff role. It's a high‑impact, high‑visibility position with a fast track into VP‑level leadership across go‑to‑market, strategy, or operations based on your performance.

• Competitive base + meaningful equity
• Best‑in‑class health coverage
• Retirement/401(k) plan
• Annual off‑sites with Proxonauts from around the world
• Immense…