Procurement Specialist LTC​/AL

Oxford Health Group – Procurement Specialist

Reports To: Procurement, Vendor or Accounting Manager

Location: In office–Los Angeles

Salary Range: $72,000 - $90,000

Every effort has been made to identify the essential functions of this position. However, the duties below in no way implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or an essential function of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Please notify management to schedule an interactive discussion if you require any accommodation(s) to complete these duties.

Responsible for analyzing procurement objectives and needs, researching the market, assessing vendor options, sourcing quotes, reviewing and advising on the costs/bids, and purchasing company-wide goods and services acting as liaison between the company and its vendors while ensuring invoices are accurately paid, suppliers meet company expectations for quality, and costs are controlled in compliance with all company policies, federal, state and local regulations and laws affecting the department and industry.

• Must be at work on time/when expected, representing the company in a positive and professional manner, leading by example in dress, composure and behavior.
• Performs diverse, highly responsible, complex, and non-supervised administrative and office management functions including market research and vendor backup plans.
• Manages supplier performances making sure what is promised is delivered, on time, at contracted prices, tracking delays or order variances for root cause resolution.
• Drafts, reviews and manages supplier agreements to ensure compliance with organizational policies.
• Maintains organized records of supplier bids, procurement trackers, reports, and supporting documentation.
• Tracks vendor performances and invoices, ensuring timely payments and positive vendor relations.
• Assists Accounts Payable with invoice review and verification, and manages vendor online portals for billing and Accounts Payable access.
• Coordinates vendor onboarding, including collections and maintenance of required documentation.
• Supports internal teams with procurement related requests and tickets, and provides guidance and training on procurement software.
• Prepares and delivers reports on metrics related to the position, department and performance.
• Creates and maintains company policies related to the job tasks listed above.
• Completes special projects and other duties as assigned.

• Treats everyone fairly, with kindness, dignity, and respect.
• Communicates professionally with all internal and external stakeholders.
• Demonstrates active listening and responds kindly, even in challenging situations.
• Leads by example, expressing positivity about the company, ethical behavior, and a collaborative mindset.
• Exercises good judgment and independent decision-making when necessary.
• Reads, writes, and comprehends English effectively.
• Exhibits outstanding oral, verbal, and written communication skills.
• Works well with personnel at all levels within the company.
• Highly organized, detail-oriented, and able to manage multiple tasks.
• Works well under pressure, maintaining composure and professionalism in stressful situations.

• Bachelor’s degree in business, economics, supply chain management or other related field preferred.
• Minimum 2-3 years experience as buyer/procurement coordinator or similar position.
• Strong negotiation and relationship management skills required to secure favorable deals with supplier.
• Expertise in data analysis and financial management to track costs, savings and process efficiencies.
• Risk management and strategic sourcing to mitigate potential business disruptions.
• Meticulous attention to detail and knowledge of compliance regulations to ensure all procurement processes are carried out ethically and legally.
• Outstanding computer skills, including proficiency in MS Office and the ability to create spreadsheets, presentations,…