Construction Coordinator - Encino, CA

About The Company

SP Global DRT is a leader in remediation and restoration, providing best-in-class service to handle emergency and reconstruction needs 24/7. Our goal is to help minimize the interruption to your life or business and quickly make it "like it never even happened."

We are looking for a Construction Coordinator to join our Reconstruction team. You will be responsible for coordinating and documenting all phases of commercial and residential reconstruction projects from the moment a job is received from the mitigation department, including coordinating with project managers, construction managers, subcontractors, adjusters, and construction consultants, and managing materials and equipment, while ensuring that specifications are followed and work proceeds with quality, on schedule, and within budget.

• Collaborate with internal claims managers, permit expeditors, and construction project managers to ensure efficient, effective job completion and client communication.
• Provide internal updates to upper management, the Director of Construction, and project managers.

• Manage all TPA work and ensure all requirements are met to maintain in good standing.
• Work closely with occupants, property owners, adjusters, subcontractors, and all interested parties throughout the reconstruction process, including daily updates and calls, to ensure the highest level of customer satisfaction.
• Provide support to the client's team, including project managers, construction managers, and designers.
• Coordinate with architects and engineers for timely and accurate responses to requests for information (RFIs).

• Maintain and distribute current contract plans, timelines, and specifications.
• Use meetings, calendaring, and workflow coordination to meet deadlines.
• Maintain project files and drawings organized within company software or programs (e.g., Work Center, Egnyte, Procore).
• Maintain the Work-in-Progress (WIP) report and communication log.

• Document the progress of construction, demolition, rehabilitation, alteration, addition, or repair projects.
• Log photographs, daily project reports, and notes as required.
• Document virtual or onsite meetings and phone calls with clients, adjusters, consultants, or project stakeholders.
• Log and review submittals for conformance to plans and specifications.
• Upon project completion, review and update file documentation and perform project close-out.

• Ensure all subcontractors and temporary labor are working under proper agreements (e.g., via Purchase Orders).
• Sign up new subcontractors and maintain current insurance and licensing.
• Issue purchase orders based on project budget and validate completed PO documentation.
• Create repair agreements for client distribution and execution.
• Order materials and supplies as needed and update budgets.

• Coordinate with the accounting department to progress bill the project per the repair agreement payment terms.
• Manage collections activities.

• Assist in obtaining permits specific to the project and ensure correct procedures are followed with local municipalities.
• Coordinate with external architects, engineers, and permit expeditors to obtain building permits.
• Schedule inspections with building departments.

• High school diploma/GED required;
  Associate's or Bachelor's degree preferred.
• A minimum of two years of business, construction, or reconstruction experience.
• Proficient in Microsoft Office, including Excel and Microsoft Project.
• Working knowledge of current business and project software technologies.
• Excellent written and verbal communication and customer service skills, with a proactive,…