Associate Art Registrar

Overview

Studio Number One is seeking a detail‑oriented Associate Art Registrar to support an established, internationally recognized artist with a high volume of exhibitions, installations, and consignments throughout the year. This role focuses on the accurate documentation and tracking of artworks across exhibitions, sales, loans, and collections in a fast‑paced studio environment.

The Associate Art Registrar maintains records in Art Systems, supports exhibition and sales activity, assists with consignments and loans, and contributes to documentation and cataloging efforts. This role is well suited for someone organized, adaptable, and execution‑focused.

• Maintain accurate, up‑to‑date artwork records in Art Systems, including images, inventory numbers, and provenance
• Catalog new works in collaboration with the Art Creation team, assigning inventory numbers and uploading documentation
• Track artwork availability and location (in‑house, consigned, on loan, installed)
• Prepare inventory, exhibition, loan, and consignment documentation
• Provide lists of available works for exhibition and sales selections
• Coordinate Verisart Certificates of Authenticity (COAs) and QR codes
• Update artwork status following confirmed sales and support related documentation
• Track consignments and maintain associated records
• Prepare organized pull sheets for the art team and framing vendors
• Support artwork movement tracking and coordination with the exhibitions team
• Maintain on‑site and off‑site art and archive storage records
• Track and log murals and installations
• Support documentation needs for special projects as assigned

• 2–3 years of experience in art registration, collections management, or a related role
• Working knowledge of Art Systems or similar collections databases
• Proficient in Microsoft Excel, Microsoft Word, Adobe Creative Suite, Google Docs, Sheets, and Drive
• Strong attention to detail and organizational skills
• Clear written and verbal communication
• Ability to manage multiple priorities and shifting deadlines

Salary: $25 – $30, hourly

Benefits: 401(k) retirement plan with employer match
Medical, dental, and life insurance, with employer contribution
Paid time off, holidays, and additional company‑provided time off

Location: Los Angeles, CA (on‑site)

Employment Type: Part‑time or Full‑time (to be determined)

Education requirements: None.

Final date to receive applications: March 2, 2026

Documents required to apply: Resume, references