IEP Clerk

Camino Nuevo Charter Academy (CNCA) is a community of high-performing public schools that utilizes a comprehensive approach to prepare students from preschool through high school for success in college and in life. We integrate academic rigor, community, family, and wellness to empower students to thrive in a culturally connected and changing world. Founded in 2000, Camino Nuevo Charter Academy students represent the neighborhood of Mac Arthur Park west of downtown Los Angeles, a community that is one of the most under-resourced and densely populated neighborhoods in Los Angeles.

Currently, CNCA has six campuses that serve approximately 3,500 students from TK through 12th grade.

Organizational Mindsets We believe that every individual who works at Camino Nuevo Charter Academy must embody key mindsets.

Commitment to and belief in CNCA’s mission and vision

Belief in and embodiment of the CNCA Anchors in all aspects of the work Commitment to the vision of a progressive, socially-just education and is able to inspire others towards that vision

Solution orientation and belief in supporting others to be the same Commitment to an asset-based, capacity-building approach

Commitment to equity, diversity and inclusion

Strong self-awareness and ability to reflect

Ability to take ownership in the day-to-day and overall success of the organizationCNCA AnchorsEXCELLENCE:
We take responsibility for our students and staff achieving consistently outstanding results.

EQUITY:
We recognize and value the individuality and experiences of all students and respond to their unique academic, emotional, psychological, and social needs.

COMMUNITY:
We are rooted in our community's richness and in the cultural and environmental context where our students and families live.

INNOVATION:
We continuously learn, are curious, and implement new ideas, perspectives, and evidence-based methods in our work.

JOY:
We build and maintain positive relationships that foster happiness and fulfillment among students, staff and families.

The Opportunity Under the supervision of the School Operations Manager, the IEP Clerk will be responsible for performing clerical duties related to the management, organization and correspondence of special education information. The IEP Clerk will act as member of the School Operations Team and is responsible for the execution of a robust plan to ensure compliance of the Special Education Program.

Responsibilities Essential Functions Coordinate and schedule IEP meetings in conjunction with designated Special Education administrator (schedule with parents, teachers & service providers, coordinate class coverage as necessary, coordinate logistics regarding location & required attendees, sending materials home).If applicable, provide Spanish interpretation during IEP meetings (must attend LAUSD Oral Interpretation training)
Maintains accurate special education records in Power School Provide  administrators with the parent brochures and sign-in sheet needed during an IEP meeting

Assist in sending requested records to district schools, agencies, or other clerical staff

Assist special education teachers and administrators with the monitoring of the IEP Master Calendar and maintaining the special education paperwork, meetings, and filing

Create, send, collect, and file IEP Meeting Notification forms according to IEP Master Calendar Create, send, collect, email, and file Assessment Plans according to IEP Master Calendar Add IEP meeting participants and IEP meeting date on the Welligent system

Inform HSO Central Special Education of any new student enrollments with an IEPFile and organize all IEP documents within the green folder of each student’s cumulative record file

Help coordinate communication between related service providers, teachers, and administrators regarding service schedules

Ensure all special education related bulletins/posters/brochures are posted in the main office

Participate in LAUSD and/or HSO trainings related to special education compliance, policies, and procedures

Attend staff meetings and participate in professional development supporting school food service programs

Upon receipt of a written or verbal request for special education by a parent or outside agency/organization or medical documents from a student with an IEP immediately inform Administrators.

Assist with developing special education program by reporting any IEP and/or special education compliance concerns to administration

Support with student information-specific data…