Special Events Manager

OVERVIEW

The Los Angeles Football Club (LAFC) is an MLS soccer club serving the greater Los Angeles area. LAFC is dedicated to building a world-class soccer club that represents the diversity of Los Angeles and is committed to delivering an unrivaled experience for fans. LAFC’s ownership group is comprised of local leaders and innovators of industry with intellectual capital, financial prowess, operations expertise, and success in the fields of entertainment, sports, technology, and media.

LAFC is invested in the world’s game and Los Angeles, constructing, and developing the 22,000 seat BMO Stadium and a top-flight training center on the campus of Cal-State Los Angeles.

The Special Events Manager is responsible for leading the planning, coordination, and successful execution of special events hosted at BMO Stadium. This role serves as a primary contact between clients, event partners, and internal departments, ensuring seamless communication and coordination throughout the event planning and execution process. The Special Events Manager will primarily manage non-sports programs, including special events, meetings, receptions/dinners, internal events and other special event programming.

This role works cross-collaboratively and cross-functionally across various departments to align event requirements, operational needs, and client expectations while delivering exceptional, world-class event experiences.

The ideal candidate demonstrates the ability to manage multiple priorities in a fast-paced environment, proactively resolve challenges, maintain a positive and solutions-oriented approach, and consistently uphold a high standard of service and execution.

This role reports to the Director, Events.

• Serve as the primary contact for clients, event producers, planners, and stadium teams; overseeing overall event logistics and execution from planning through execution and breakdown as it relates to special events.
• Lead weekly internal meetings in collaboration with stadium departments (Operations, Guest Experience, Security, Food & Beverage, etc.) to ensure seamless planning and execution of special events.
• Lead client site visits, planning meetings, and event advances for assigned events, ensuring seamless coordination, clear communication, and successful execution.
• Develop comprehensive event plans and operational materials, including setup documents, event diagrams, room layouts, and other event-specific documentation.
• Ensure all event information is accurate, complete, and distributed to the appropriate departments in a timely manner to facilitate effective communication, cross-functional coordination, and successful event execution.
• Collaborate with venue departments and operational teams to develop event plans that meet client expectations, event requirements, and established venue standards as it relates to special events.
• Ensure all special events comply with stadium policies and procedures, fire department requirements, and applicable local, state, and other regulatory requirements.
• Prepare, communicate, and manage event estimates and final settlements, ensuring accuracy, timely completion, and appropriate supporting documentation.
• Manage one full-time Event Coordinator in support of the planning, coordination, and execution of special events.
• Cross-train and provide operational support for other stadium events, including concerts, soccer matches, and other major events, as needed.
• Other duties as assigned by the Supervisor/Management.

• Bachelor’s degree from an accredited College/University required, preferably in Business, Hospitality, Sports and Entertainment Management, or a related field.
• Minimum of 3 years of experience in the events industry,…