Insomniac - Entertainment Project Manager

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at operations project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture as well as creating memorable experiences. Is this you? Read on…WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE Insomniac Events is seeking a highly motivated and proactive Entertainment Project Manager to join our Entertainment team. We are seeking an Entertainment Project Manager to support the functions of Insomniac’s entertainment department. This position reports to the Entertainment Director. This is not a remote position and will be required in office and on-site various event locations.

RESPONSIBILITIES Implement all departmental and event protocols set by the Entertainment Director Receive incoming emails, phone calls & correspondence on behalf of the Director as necessary

Follow budget directives and ensure that they are kept on track

Review and submit final show budgets as requested

Set and attend meetings on behalf of the department or Director as needed

Process expense reports, Amex reports and petty cash tracking as necessary

Advance travel, visas and accommodation needs for Director, staff and performers at each event

Complete department site operations, production, credentials, and warehouse advancing for shows

Partner with HR to maintain roster, timesheets, discretionary lists & new hire paperwork at all shows

Manage payroll for Entertainment Dept staff including Performers, Production Assistants, Glamour team & vendors

Liaison with HR and Accounting to ensure all onboarding is accurately turned in, in a timely manner

Prepare and organize vendor agreements, creative releases, payment schedules and business forms for the personnel, performers, vendors, machinery, props, and any other items approved by the Entertainment Director Secure and oversee bids from vendors and artists as needed

Supervise completion of the production reports, including production status or notes and distribute the report to proper channels daily

Department representative for local authorities to secure any legal or safety permits as needed by event staff and performers, to certify compliance with local ordinances

Obtain additional insurance requirements for specialty performers that may be required

Staff, manage and schedule Entertainment Dept Production Assistants for show days Support sourcing experience staff such as performers, glamour team or management when requested

Manage all aspects of Entertainment Department for shows when Entertainment Director is not present

Partner with the other Insomniac departments to successfully execute experience requests for events

Manage all Entertainment Department assets used by other departments

Liaise with the other Insomniac departments to ensure the functionality and safety of stages and installations for…