Research Administrator

Department Summary

The Institute of the Environment and Sustainability moves science to action on the front lines of environmental progress. Using Los Angeles and California as a testbed, IoES develops solutions for the broader world—and our commitment to effective communication ensures that those ideas are heard. With our research centers and field stations, plus extensive partnerships across UCLA, IoES has local, national and global reach.

We work closely with campus leaders such as the Emmett Institute on Climate Change, the Luskin Center for Public Policy and the Anderson School of Management. These collaborations bring together diverse talent to focus on today’s most urgent environmental problems.

The IoEs seeks a fund manager to work under the general direction of the Chief Financial and Administrative Officer (CFAO), serve as Fund Manager for approximately 20 Principal Investigators (PIs) in the Institute of the Environment and Sustainability. The Fund Manager will assist with fund management responsibilities including pre-award, award set-up, expenditure control, fund status reporting, and post-award administration for more than $5-6 million of extramural funds.

Prepare monthly analyses of account activity, including prior periods and future projections, and take appropriate action to resolve any problems relating to all accounts. Provide full-service contract and grant administration and fund management for a variety of related research projects and programs: process and track research contracts and grants from pre‑through post‑awards. Collaborate with Extramural Fund Management to invoice project expenditures and finalize sponsored projects.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure, certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• 5 or more years Demonstrated knowledge and recent working experience with fund accounting systems, contracts and grants administration, purchasing, payroll, and other financial services. (Required)
• 5 or more years Demonstrated skill in preparing budget and projections using spreadsheet and database data, and knowledge of database management functions. (Required)
• 5 or more years Demonstrated working knowledge of federal and state contract and grant fiscal policies and procedures, including proposal preparation requirements. Working knowledge ofvarious grant/award applications s (Required)
• 5 or more years Working knowledge of University systems such as Online Financial System Reports, QDB, Transfer of Funds, NPEAR,Recharge Order Requests, Bruin Buy, Express, Student Information System, GoGrad, and UCPath. (Required)
• Interpersonal skills to maintain cooperative and effective working relations with faculty, staff, students, and visitors of various social, cultural and educational backgrounds. Ability to use diplomacy and respect confidentiality in sensitive situations. (Required)
• Demonstrated skill in setting priorities to accurately reflect varying levels of importance of multiple work assignments. Organizational skills to maintain accurate records of various transactions. (Required)
• Ability to work independently and as a team member, completing assigned tasks with minimal supervision. (Required)
• Skill in performing effectively with frequent interruptions or distractions. Ability to maintain equanimity in the face of resistance, indifference or hostility. (Required)
• Skill in writing grammatically correct business correspondence to convey policy, procedures, and instructions to a diversified audience. (Required)
• Ability to communicate effectively and speak clearly, using appropriate vocabulary and grammar. Ability to obtain and convey information to individuals and groups of varying sizes at multiple organizational levels. (Required)

• Bachelor's Degree in related area and / or equivalent experience / training. (Required)

• Background Check:
  Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

8am to 5pm

CX-Clerical & Allied Services

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