Assistant Director, Business & Finance

Position Summary

Under the general supervision of the Assistant Athletic Director, Business and Finance, the Assistant Director, Business and Finance is responsible for managing key financial operations for the Department of Intercollegiate Athletics, with primary responsibility for departmental revenue and accounts receivable administration. The position serves as the department’s primary point of contact for revenue-related activities, including invoicing, collection, reconciliation and reporting of revenue from a variety of internal and external sources.

In addition, the Assistant Director oversees the transfer and reconciliation of UCLA Foundation gift and endowed funds, administers the department’s Procurement Card Program, and supports departmental accounting, financial reporting, budget development, forecasting, fiscal close and audit activities. The position works collaboratively with departmental and campus partners to ensure financial transactions are accurate, timely and compliant with University, departmental, conference, state and NCAA policies and procedures.

* UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

• Min. 3 years of progressive experience in accounting, finance, business ops or related area, or equivalent combination of 5 years of professional work experience in accounting, finance, business ops (Required)
• Experience with and ability to comply with University, Conference, and NCAA regulations. (Preferred)
• Working knowledge of generally accepted accounting principles and their practical application, including fund accounting, revenue recognition, accounts receivable, reconciliations and financial reporting. (Required)
• Demonstrated ability to manage and reconcile financial transactions and accounts with a high degree of accuracy, identify discrepancies, and resolve financial issues in a timely manner. (Required)
• Knowledge of financial controls, cash handling, purchasing, accounts payable, procurement card administration and other business and financial practices applicable to a complex organization. (Required)
• Demonstrated analytical skills and ability to interpret financial information, identify trends and issues, and contribute to budget development, forecasting and financial reporting. (Required)
• Strong proficiency with Microsoft Excel and demonstrated ability to effectively utilize financial systems, reporting tools and other business software applications to analyze, reconcile and report financial information. (Required)
• Ability to organize and prioritize multiple assignments, meet deadlines, and work accurately and efficiently in a fast-paced environment with frequent interruptions and fluctuating workloads. (Required)
• Ability to work independently, exercise sound judgment, identify and resolve problems, and determine when matters should be elevated to management. (Required)
• Strong interpersonal and communication skills with the ability to work collaboratively and effectively with a broad range of departmental, campus and external constituents. (Required)
• Demonstrated ability to clearly communicate financial information, policies and procedures to individuals with varying levels of financial knowledge and experience. (Required)
• Ability to understand, interpret and apply complex organizational policies, procedures and regulatory requirements to financial and administrative activities. (Required)
• Demonstrated ability to establish and maintain effective financial processes, internal controls, records and documentation in support of operational, audit and compliance requirements. (Required)
• Demonstrated written communication skills sufficient to prepare clear, concise and accurate financial reports, policies, procedures and professional correspondence. (Required)

• Bachelor's degree in accounting, finance, business administration or a related field. (Preferred)

• Background Check:
  Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• CANRA:
  The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

8:00am - 5:00pm

CX-Clerical & Allied Services

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