Data Clerk

Job Summary

This position enters data, invoicing, and billing information into a designated data management system within the JCOD-STOP project. This position is responsible for the operational aspects of tracking and entering data following the policies and procedures associated with these activities.

• Daily data entry pertaining to JCOD-STOP and JCOD-STOP student/participant services.
• Accurate and timely entry of Community Based Provider (CBP) service data and designated data management system.
• The ability to provide comprehensive quality customer service to all parties at all times as needed.
• Ensure data security as outlined in Amity Foundation approved Policy and Procedures, and fulfill duties and obligations with respect to the protection, use, and disclosure of protected health information (PHI).
• Adhere to policies and procedures that ensure the integrity, accuracy and security of all data maintained and submitted into a designated data management system.
• Abide by Policies and Procedures outlining release of data, maintaining appropriate documentation of participant requests for information and signed Authorization for Release of Information (ROI), if applicable.
• Maintain an accurate Community Based Provider (CBP) directory as directed.
• Ensure that technical and procedural best practices related to data security are upheld.
• May participate in annual training(s) and/or meetings provided by Los Angeles County and/or Amity Foundation.
• Additional duties as assigned.

• Required:
• Possess a high school diploma or its equivalent. Minimum two (2) years data entry experience in a professional office environment.
• Operational knowledge and proficiency with MS Office (Microsoft Teams, Word, Excel, PowerPoint, Outlook, One Drive) and basic data entry systems.
• Must have a valid California Driver’s License and be eligible for Amity vehicle insurance.
• Preferred:
• Experience or familiarity with behavioral health, healthcare, and/or substance abuse program(s).

• Within specified contract time frames, personnel file shall document evidence of participation in the following trainings:
• New Employee Orientation (Organizational and Programmatic Orientation)
• Participation in mandatory Grantee or JCOD STOP Subcontractor Orientation
• Motivational Interviewing
• Monthly Training
• Additional training topics relevant to the delivery of treatment services may include:
• Required Curriculum (if applicable)
• Agency and project-specific case management and record keeping requirements
• Appropriate, required individualized treatment/action plan documentation
• Professional ethics and over familiarity
• Confidentiality (Title 42 Code of Federal Regulations (CFR) Part
  2)
• Process group and cognitive skills group
• Therapeutic community concepts
• Trauma‑Informed Care
• Criminal justice treatment
• Gender responsive treatment
• Criminality
• Impact of trauma on SUD and criminality
• Treatment of trauma
• Treatment within a diverse offender population
• Issues impacting SUD and criminality
• Cultural Competency Training
• CPR Certification, First Aid Certification and an annual Tuberculosis (TB) test
• Sexual Harassment Prevention
• Emergency Procedures
• Confidentiality (Title 42 Code of Federal Regulations (CFR) Part
  2)
• Health Insurance Portability Accountability Act (Title 45 CFR Part 164)
• Signed acknowledgement of Drug Free Workplace policy
• Signed CDCR Prison Rape Elimination Policy (PREA) form
• Participate in bi‑annual in‑service training regarding the background and purpose of the JCOD‑STOP, CDCR policies and procedures, the principles of evidence‑based programming, the application of any JCOD‑STOP forms, and the characteristics of the services offered.
• Participate in annual training provided by JCOD or LA County.
• Participate in technical assistance training or other training as appropriate.

• Understand causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.
• Understand contractual parameters of JCOD STOP Data Entry.
• Understand an array of treatment models available to participants.
• Operational knowledge of MS‑Word, Excel, and data systems.
• Attention to detail,…