Project Specialist

The Program Manager is responsible for the fulfillment of organizational programs through the coordination and execution of quality and improvement initiatives. This role provides strategic guidance to teams and stakeholders, oversees the progress and operations of programs, and manages communication, roll‑out, and facilitation of assigned initiatives. The Program Manager plays a leadership role within the Office of Academic Affairs, which broadly supports hospital operations related to graduate medical education, human subjects' research, professional students, and medical staff.

Collaboration with department administrators, internal departments, and external partners is essential.

• Oversee and manage program operations, including planning, organizing, coordination, and implementation to achieve objectives.
• Develop and maintain comprehensive project plans, budgets, schedules, risk and issue logs, and program documentation.
• Provide strategic input and leadership in program and process development; drive continuous improvement.
• Manage special projects, including but not limited to process development, stakeholder relationships, and data analysis.
• Ensure successful program roll‑out, facilitation, and communication with stakeholders, including executives.
• Manage systems and analytics needs, creating reports, dashboards, and departmental tools; identify improvement opportunities.
• Oversee observer, shadowing, and research associate programs; assist with special projects as needed.
• Analyze complex data and project/program portfolios to meet objectives and inform decision‑making.
• Build and maintain effective relationships with internal and external partners.
• Serve as a mandated reporter and participate in emergency response as required.

• Bachelor’s degree in a related field (Required).
• Experience may substitute for part of the educational requirement, depending on relevance and depth.

• 3‑5 years of experience in clinical program management and systems implementation within a healthcare environment.

• Fire Life Safety Training (LA City) – must be obtained within 30 days of hire and maintained if working in LA City.

• Demonstrated project management expertise in complex, matrixed organizations.
• Proficient in analytics and systems, especially using MS Office Suite (Excel, Word, PowerPoint, SharePoint).
• Strong organizational and time management skills; ability to manage multiple deadlines and stakeholders.
• Proven leadership and team coordination abilities.
• Excellent communication, presentation, and interpersonal skills.
• Strong analytical, critical thinking, and problem‑solving abilities.
• Ability to work independently and collaboratively.