Payroll & HR Specialist

Overview

At Residence we're looking for a Payroll & HR Specialist to join our team.

Residence is a multidisciplinary network of companies with a shared vision of creating a thriving ecosystem that empowers the creative community at large by nurturing rising talent, encouraging egoless creativity, and fostering community among its members.

Residence is seeking a full-time PAYROLL & HR SPECIALIST to join our fast-growing HR team in Los Angeles. Reporting to the Executive Director of Human Resources, the Payroll & HR Specialist will support HR and payroll across all company locations. This role plays a key part in benefits administration, payroll coordination, HR compliance, onboarding, and employee support, while delivering a high level of service in a dynamic, creative environment.

• Benefits Administration: Assist with the administration of all employee benefits and welfare programs, including enrollments, changes, and terminations.
• Reconcile benefits statements and vendor invoices.
• Support 401(k) audits in partnership with Finance and external providers
• Manage PTO tracking and requests for both hourly and salaried employees
• Notify new hires of eligibility for the company’s 401(k) program

• Payroll Support: Coordinate with the Payroll Manager to ensure timely processing of payroll updates, including new hires, terminations, and compensation changes.
• Maintain accurate payroll-related data within HRIS and payroll systems.
• Assist with domestic state registrations and ongoing compliance filings.
• Run and review payroll reports on a bi-weekly and monthly basis as needed.
• Maintain adherence to timekeeping procedures and accurate record-keeping.

• HR Compliance & Reporting: Maintain state-by-state HR compliance documentation, ensuring accuracy and audit readiness.
• Track and support the implementation of changes in federal, state, and local employment laws
• Conduct Form I-9 verification and ensure compliance with employment eligibility requirements
• Support HR reporting and compliance audits as required

• Onboarding & Employee Lifecycle Support: Coordinate and conduct onboarding for new hires, including documentation, system setup, and orientation support.
• Ensure all employee records are complete, accurate, and up to date in HRIS and payroll systems
• Support employee status changes, promotions, transfers, and terminations

• HR Operations & Employee Support: Serve as a first point of contact for employee questions and requests via the HR inbox.
• Assist with employee relations matters and documentation
• Support workplace injury reporting and related processes
• Prepare HR correspondence and documentation as requested
• Maintain confidential employee files and records
• Perform additional HR administrative and operational duties as assigned

• Bachelor’s degree in Human Resources or a related field, or equivalent professional experience
• Minimum of three (3) years of relevant HR and Payroll experience
• Strong understanding of HR compliance requirements, including multi-state employment regulations.
• Excellent verbal and written communication skills
• Strong organizational skills with high attention to detail
• Ability to maintain confidentiality and handle sensitive information professionally
• Excellent time-management skills with the ability to meet deadlines
• Ability to thrive in a fast-paced, evolving environment
• Proficiency with Google Workspace, Microsoft Office Suite, and ADP Workforce Now

Compensation range: $75K-$85k

Residence is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.

Do you want to join our team as our new Payroll & HR Specialist? Then we'd love to hear about you!