Orientation Coordinator

The Orientation Coordinator is responsible for leading and managing the full new hire orientation process. This role oversees all preparation leading up to orientation, facilitates engaging and compliant orientation sessions on Mondays, Wednesdays, and Fridays, and ensures all post-orientation follow-up tasks are completed accurately and on time.

This individual serves as the first official company representative for new hires to interact with and plays a critical role in setting expectations, reinforcing company culture, and ensuring a smooth transition into the organization.

• Lead and facilitate new hire orientation sessions every Monday, Wednesday, and Friday
• Prepare all materials, presentations, systems access, and documentation required for each orientation session
• Confirm attendance with new hires prior to orientation and communicate expectations clearly
• Coordinate with Talent Acquisition, HR, Payroll, IT, and Operations to ensure all onboarding steps are completed before start date
• Review and verify completion of all required pre-employment documentation
• Ensure compliance with all state and local regulatory requirements
• Present company policies, procedures, safety guidelines, and culture expectations in a clear and engaging manner
• Serve as the primary point of contact for new hires during their onboarding experience
• Support completion of I-9 documentation and ensure proper recordkeeping
• Ensure all new hires are successfully entered into HRIS, payroll, and internal systems
• Coordinate badge creation, access permissions, and equipment distribution if applicable
• Monitor attendance and report orientation participation metrics
• Follow up with managers and departments to confirm Day 2 reporting instructions
• Track and document onboarding progress to ensure full compliance
• Maintain accurate records of orientation rosters and required paperwork
• Identify opportunities to improve the orientation experience and recommend enhancements
• Support audit requests and compliance reviews related to onboarding documentation
• Perform other duties as assigned in support of business objectives

• Strong presentation and facilitation skills
• Comfortable speaking in front of groups and leading structured sessions
• High attention to detail and organizational skills
• Ability to manage multiple onboarding timelines simultaneously
• Proficiency in HRIS systems, payroll systems, and Microsoft Office or Google Workspace
• Strong communication skills, both written and verbal
• Ability to maintain confidentiality and handle sensitive employee information
• Basic knowledge of employment documentation requirements (I-9, compliance forms, etc.)
• Strong time management and follow-through

• High school diploma required; associate or bachelor's degree preferred
• 1-2 years of experience in HR, onboarding, talent acquisition, or administrative coordination
• Experience facilitating training sessions or group presentations preferred
• Experience in a multi-state or high-volume environment is a plus

• Must be at least 21 years of age.
• Ability to stand or sit for extended periods while facilitating orientation sessions
• Must be able to push, pull, move, and/or lift a minimum of 15 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
• Prolonged periods of standing, sitting at a desk, and working on a computer
• Must be able to access and navigate each department at the organization's facilities.
• Ability to get in and out of the vehicle and walk up and down stairs during your shift.
• Must be able to stand, sit for prolonged periods of time, bend, kneel, squat, and twist.
• The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a…