Billing Rates Specialist; Legal

Overview

Reputable, well established and growing law firm with opportunities. We are currently seeking a Billing Rates Specialist. Direct Hire & Fully Remote.

We are seeking a highly detail-oriented and analytical Billing Rates Specialist (Rates Clerk) to join our Legal Finance team. This role plays a crucial function in maintaining and administering billing rates, supporting the accuracy of client invoicing, and ensuring compliance with contractual agreements and client guidelines.

• Competitive Compensation and Benefits Package (M/D/V + 401K + Life Insurance)
• Bonus eligible position
• Stable career opportunity
• Join a well established team who is invested in your growth and success
• Substantial growth in their business Nationwide
• Rewarding work and responsibilities
• Fully Remote, open to PST, CST, and EST Work Hours

• Administer and maintain client billing rates, fee schedules, and rate exceptions in billing systems (Elite, Aderant, or similar).
• Process new rate entries, annual increases, discounts, and rate changes based on client contracts or firm policy.
• Support the implementation of Alternative Fee Arrangements (AFAs), including fixed fees, caps, and blended rates.
• Collaborate with pricing, finance, and legal teams to review rate proposals and ensure compliance with client guidelines.
• Submit and update rate structures across various e-billing platforms (e.g., Legal Tracker, Counsel Link, Bill Blast).
• Identify and resolve rate-related issues in e-billing submissions or invoice rejections in coordination with appeals specialists.
• Participate in internal audits of rate tables to ensure data integrity and compliance.
• Support onboarding of new clients or timekeepers in billing systems, including rate setup and classification.
• Produce and maintain reports related to billing rates, timekeeper history, and rate change tracking.
• Assist with special projects such as rate analysis, rate benchmarking, and system improvements.

• Bachelor’s degree in Accounting, Finance, Legal Studies, Business Administration, or a related field preferred.
• 1-3 years of experience in legal billing, rates management, or financial operations within a law firm or corporate legal department.
• Strong knowledge of legal billing platforms (e.g., Elite, Aderant) and e-billing systems (e.g., Serengeti, Counsel Link, Legal Tracker, Bill Blast).
• Familiarity with Alternative Fee Arrangements (AFAs), including capped fees, blended rates, and fixed fee agreements.
• Experience handling billing appeals, invoice adjustments, or compliance with client billing guidelines.
• Strong Excel skills and comfort working with large datasets, pivot tables, and reporting tools.
• Excellent attention to detail, organizational skills, and ability to manage multiple competing priorities.
• Strong communication and interpersonal skills with a proactive, collaborative approach to problem-solving.
• Ability to work independently in a fast-paced, deadline-driven environment.

• Exposure to international billing structures, global client accounts, or multicurrency billing practices.
• Experience working in a global law firm or large professional services organization with multinational clients.
• Familiarity with rate benchmarking and pricing strategy.

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