Equipment Coordinator

Cosm is a global technology company that brings experiences to life in immersive environments. We help our partners create spaces and content that blur the lines of real and virtual across three primary markets:
Sports and Entertainment, Science and Education, and Parks and Attractions. Cosm was born from the fusion of some of the greatest innovators in the history of technology. Evans & Sutherland, Spitz, Inc., and Cosm Immersive combined forces to power the immersive experiences of the future as Cosm. Innovation is in our DNA.

Cosm is seeking an organized, detail-oriented individual to join our Equipment and Logistics team as an Equipment Coordinator. This role supports the coordination and maintenance of equipment kits deployed across Cosm Productions. The Equipment Coordinator ensures that all production teams have the equipment they need by managing kit replenishment, coordinating shipments, reconciling inventory reports, and maintaining accurate tracking systems. This position works closely with the Manager of Equipment and Logistics and collaborates cross-functionally with the Production Management and Broadcast Engineering teams to support seamless operations.

• Coordinate and manage the replenishment of equipment kits that are deployed on the road, ensuring production teams have access to the required gear and supplies.
• Collaborate with logistics partners to coordinate truckload shipments and manage freight logistics for equipment distribution.
• Utilize Fed Ex, UPS, and Southwest Cargo to ship equipment and materials, selecting the most efficient shipping methods based on production needs and timelines.
• Reconcile weekly kit inventory reports, identify missing or damaged equipment, and develop replenishment plans to address gaps.
• Maintain organized equipment backstock on-site and ensure production kits are properly maintained and evaluated when they are returned to the office.
• Adhere to the existing and implement new systems and processes to track equipment purchases, deployments, and inventory across the Cosm Productions team.
• Communicate equipment status, availability, and requirements to production management and other stakeholders using clear written documentation and production tracking tools.
• Stay organized and detail-oriented while managing multiple kit requests, shipments, and inventory updates simultaneously.

• Minimum two years of experience in production coordination, inventory management, or logistics roles.
• Proficiency with inventory management systems, with experience in Cheqroom, Rent Man, or Flex (preferred).
• Familiarity with broadcast workflows, including video fiber infrastructure (a plus).
• Knowledge of cinema workflows and equipment such as Red cameras (a plus).
• Strong written communication skills with the ability to clearly document notes, feedback, and status updates.
• Advanced proficiency with Microsoft Excel, Slack, and Notion or similar collaboration and project management tools.
• Excellent organizational and time management skills with the ability to prioritize multiple projects and maintain accuracy in inventory tracking.
• Experience working with cross-functional, distributed teams and the ability to adapt to dynamic production environments.
• Proven ability to learn and implement new systems and processes quickly.

The hourly pay for this position is $25.00-$32.00/hr.

All applicants must be at least 18 years of age at the time of employment. This requirement is in accordance with applicable federal, state, and local labor laws. Cosm is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.