Contract Administrator IV – IT Purchasing Specialist – Los Angeles, CA

Overview

Contract Administrator IV – IT Purchasing Specialist – Los Angeles, CA

Full-Time | On-Site | Los Angeles, CA

Join a collaborative team supporting one of the nation's largest community college capital improvement programs. As part of the Contracts team, you'll play a critical role in managing complex IT procurement activities that support technology initiatives across the Bond Program. We are committed to operational excellence, compliance, innovation, and delivering high-quality procurement solutions while fostering professional growth, teamwork, and accountability.

The Contract Administrator IV – IT Purchasing Specialist supports the Bond Program by planning, administering, and managing a wide range of IT procurement activities. Working under the Director of Contracts, this role provides strategic purchasing recommendations, oversees procurement processes from solicitation through contract execution, and ensures compliance with applicable laws, District policies, and procurement regulations.

The successful candidate will collaborate with project management teams, technology stakeholders, vendors, and public agencies to procure software, hardware, and IT services while maximizing purchasing efficiencies and ensuring timely contract administration. This position also monitors procurement activities, prepares reports, supports Board approval processes, and helps optimize IT purchasing strategies throughout the Bond Program.

• Bachelor's degree in Business Administration, Public Administration, Information Technology, Supply Chain Management, or a related field.
• Candidates without a bachelor’s degree may substitute four (4) additional years of qualifying professional experience.

• Ten (10) or more years of professional experience in procurement, contract administration, purchasing, or a related field, with significant experience supporting IT procurements.
• Experience administering procurement processes from solicitation development through contract execution.
• Knowledge of software licensing models, including SaaS, subscription-based, and perpetual licensing, as well as IT hardware procurement.
• Experience negotiating pricing, contract terms, and conditions for IT goods and services.
• Proficiency with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat.
• Ability to prioritize multiple concurrent procurement activities while exercising sound judgment and discretion.
• Excellent written and verbal communication skills with the ability to effectively collaborate across multiple stakeholder groups.
• Demonstrated professionalism, integrity, responsiveness, and commitment to customer service.
• Ability to work successfully in a fast-paced, deadline-driven environment.

• Experience with procurement subject to California Public Contract Code requirements.
• Experience using electronic bidding platforms, particularly Planet Bids.
• Knowledge of California Higher Education Code and California Community College procurement requirements.
• Experience supporting public agency or educational institution procurement programs.

• Plan and coordinate a variety of IT purchasing activities supporting Bond Program initiatives.
• Develop strategic recommendations for IT procurement solutions and purchasing best practices.
• Administer the complete procurement lifecycle, including preparation of solicitation documents, bid administration, contract evaluation, Board approval coordination, and contract execution.
• Ensure procurement activities comply with applicable legal requirements, District policies, and established procurement procedures.
• Coordinate procurement efforts with project managers, technical staff, consultants, and other stakeholders to support project delivery.
• Support project management teams by obtaining quotations, conducting contract compliance reviews, securing required approvals, and issuing purchase orders.
• Monitor procurement schedules, purchase orders, contracts, solicitations, and overall purchasing status while providing regular reporting.
• Utilize the District's ERP system (SAP), Project Management…