Medical Equipment Project Coordinator

Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consultingto a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

In August 2025, The VERTEX Companies, LLC (VERTEX) acquired ADAMS Management Services Corporation (ADAMS), a nationally recognized leader in healthcare program and project management. For nearly 40 years, ADAMS has built its reputation on healthcare specialization, trusted client relationships, and a hands‑on approach that gets results. By joining forces, we’ve created one of the most comprehensive healthcare consulting platforms in the industry.

VERTEX brings the scale and depth of a global professional services firm — spanning forensics, construction project advisory, and regulatory consulting — while ADAMS adds unparalleled sector expertise. Together, we offer healthcare organizations a single, integrated partner to de‑risk complex projects, ensure compliance and operational readiness, and deliver lasting value at every stage of the project lifecycle.

The Medical Equipment Project Coordinator will work with Senior Equipment Planners on each project to ensure specifications and cut books created are complete and accurate, equipment lists are complete and accurate, purchase requisitions are accurate and on time, purchased equipment is reconciled to specified equipment accurately, and properly documents ongoing education activities.

• Researches medical equipment to generate accurate specifications and cut sheets in 4-Tower.
• Reviews and modifies 4-Tower equipment specifications and cut sheets as needed.
• Creates new projects with initial departments and rooms from space programs and/or floor plans.
• Creates initial equipment lists for common clinical spaces using medical equipment standards.
• Performs edits to equipment lists using internal and external project team notes and drawing markups.
• Participates in clinical equipment review meetings and provides documentation of equipment changes generated in those meetings.
• Prepares standard project reports and extracts.
• Compiles and posts submittal documents and other project deliverables.
• Participate in hospital equipment surveys and installation efforts as needed.
• Obtains vendor quotes and prepares purchase requests to facilitate client purchase orders.
• Reconciles project equipment specifications against purchased equipment through the procurement and installation process.
• Incorporates equipment specifications, client purchase and service agreement terms and conditions, and acceptance processes into documents generated for bidding and/or negotiations during procurement.
• Generates pricing comparison reports of multiple vendor responses to RFPs for major and minor movable equipment.
• Tracks and expedites equipment orders and coordinates equipment delivery, installation, and training with the internal project manager.

• Be aware of and work in a manner that supports the organization’s vision and defined business objectives
• Conduct self and collaborate with others in working toward achievement of defined profit objectives of assigned projects
• Cooperate in construction of strong cross‑functional teams (cooperate with any suggested project assignments outside of original assigned practice area) to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results
• Complete daily tasks consistently

• Bachelor's degree and 5 years of related experience, a Master's degree and 3 years of related experience, or 8 years of related experience and no degree.

• Reads architectural floor plans, elevations, and reflected ceiling plans, and understands basic design and…