Procurement Supervisor

Description

The Procurement Supervisor oversees the sourcing and supply management of green coffee, packaging, ingredients, production consumables, and sales and marketing materials. This role drives supplier performance, negotiates contracts, manages costs, and provides administrative support for green coffee purchasing and contract management, ensuring uninterrupted material availability across Roasting and Cold Brew production. The position enforces disciplined inventory management across green coffee, roasted coffee, packaging, and ancillary sales materials, balancing stock levels and order timing with working capital and margin objectives.

Partnering closely with Production Planning, Sales, and Finance, the Procurement Supervisor aligns supply commitments with demand forecasts and production schedules.

Requirements

• Oversee purchasing of direct materials (ingredients, packaging, labels, co-manufacturing inputs) to support production plans
• Schedule Delivery and administer ordering of Green Coffee held by importers and 3PLs.
• Ensure timely PO placement and delivery of production materials and operating supplies to align with production schedules and inventory targets
• Serve as escalation point for material shortages, expediting needs, or supplier constraints
• Enforce standard procurement processes and approval workflows

• Continuously assess inventory targets for raw materials, packaging, and ancillary items balancing service level, cash flow, and shelf-life constraints
• Monitor inventory levels, turns, and aging; take action to reduce excess, obsolete, or at-risk inventory
• Set and maintain safety stock, reorder points, and planning parameters in ERP/MRP systems
• Partner with Operations and Finance to maintain and execute cycle count schedules; ensuring accurate inventory levels and valuation

• Manage and maintain vendor records in the ERP system, ensuring supplier documentation is complete, including reseller certifications and W-9 forms
• Support Accounts Payable to ensure timeliness of Vendor Payments
• Analyze supplier performance and provide reporting related to cost, quality, lead time, and reliability
• Lead and support supplier negotiations, managing pricing, minimum order quantities, freight terms, and service level agreements
• Track and manage purchase price variances, resolve errors and omissions
• Monitor product sales margins and alert leadership to purchase price fluctuations that reduce margins below acceptable levels
• Support annual budgeting, cost-reduction initiatives, and inflation mitigation efforts

• Supervise company buyers and/or purchasing administrators, ensuring execution accuracy and accountability
• Train and develop team members on planning logic, inventory management, and ERP usage
• Support continuous improvement initiatives across procurement and planning processes

• Ensure accurate purchasing, planning, and inventory data within ERP/MRP systems
• Generate and analyze reports related to demand, inventory, supplier performance, and spend
• Ensure compliance with food safety, regulatory, and internal control requirements
• Support audits and documentation related to suppliers, inventory, and procurement processes

• Collaborate with Sales, Marketing, and Operations on New Product planning, launches, promotions, and discontinuations
• Maintain and validate item master data (lead times, MOQs, yields, safety stock parameters) to support accurate planning and Item creation in ERP
• Identify demand or supply risks and proactively recommend mitigation plans

• Production…