Senior Financial Analyst

Department Summary

The LADCFS + UCLA Academy of Workforce Excellence operates under a Title IV-E training contract between UCLA and the Los Angeles County Department of Children and Family Services (LADCFS). In collaboration with seven universities—UCLA, USC, CSULB, CSULA, CSUN, CSUDH, and APU—the Academy provides comprehensive training programs designed to equip LA Department of Children and Family Services (LADCFS) staff at all levels with the skills and knowledge necessary for child welfare services.

The Academy facilitates foundational training, in-service education, and specialized off-site programs to enhance professional development. With a focus on workforce preparedness, operational excellence, and innovative training methodologies, the Academy plays a critical role in shaping the future of child welfare professionals in Los Angeles County.

With minimal supervision, administer complex financial operations and budgets totaling approximately $14 million annually for the Luskin School of Public Affairs under the UCLA Academy of Workforce Excellence (AWE) contract with LA County Department of Children and Family Services (DCFS). Work as timekeeper for AWE to oversee and maintain accurate timekeeping records for all staff, faculty, and student employees using both existing timekeeping systems and establish a new timekeeping system that meeting LA County A-C Handbook policies.

Independently manage a portfolio of accounts for the AWE and the School, including large federal and state contracts and grants, such as NIH and NSF, 19900 funds, gifts and endowments, fellowships, and agency funds. Interpret policy and University guidelines and advise principal investigators, students, and staff to ensure compliance with University, Federal, and State policies. Prepare detailed budgets and justifications for principal investigators for new contract and grant proposals.

Once awarded, organize award acceptance and manage all accounting, payroll, and timekeeping activities through completion of fund closure. Serve as liaison between the Human Resources, Office of Research Administration, Extramural Fund Management, General Accounting, Purchasing, Graduate Student Support Office, and other central campus offices, funding agencies, and the principal investigators. Produce reports for principal investigators and meet to review and discuss their budgets regularly.

Act as preparer and/or reviewer for all Bruin Buy Plus, Travel via Concur, TOF, DDF, and NPEAR transactions for all funds under direct purview. Monitor all accounting activity using UCLA on-line systems and databases, including On-Line Financial Web Reports, QDB, SIS, and DACSS systems. Review academic personnel, graduate student researchers, staff, and work-study payroll transactions under direct purview. In conjunction with the Business Officer, assist with the annual fiscal closing.

Keep abreast of current UCLA financial and contract and grant policies and procedures to keep the School in compliance.

• Financial Management: Administering and overseeing complex financial operations, preparing detailed budgets and justifications for new contract and grant proposals, and managing all accounting activities through fund closure.
• Timekeeping: Overseeing and maintaining accurate timekeeping records for all staff, faculty, and student employees. This includes using existing timekeeping systems and establishing a new system that complies with LA County A-C Handbook policies.
• Compliance: Interpreting and ensuring adherence to University, Federal, and State policies, and advising principal investigators, students, and staff accordingly.
• Liaison Role: Acting as a liaison between various campus offices, funding agencies, and principal investigators to facilitate smooth operations and compliance.
• Reporting: Producing regular reports for principal investigators and meeting to review and discuss their budgets.
• Transaction Management: Preparing and reviewing transactions for Bruin Buy Plus, Travel via Concur, TOF, DDF, and NPEAR.
• Monitoring and Review: Monitoring all accounting activities using UCLA's online systems and databases, and reviewing…