IVF Coordinator; RN, LVN or MA

IVF COORDINATOR JOB DESCRIPTION

• Qualifications
  :

Experienced RN, LVN or Medical Assistant. RN to maintain BLS and ACLS certifications. LVN and MA to maintain BLS certification

• Work Expectations
  :

Excellent communication and organizational skills; ability to interface with ART team, Primary Physician, and Supervisor

• Reports to
  :

Primary Physician and Practice Manager, Regional Manager

• Work Schedule
  :

40 hours per work week, rotating weekends, adheres to pre-arranged work schedule to provide clinical coverage
Note:

• This document is intended to describe the general nature and level of work performed.
• It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities
• required of personnel so classified.

• 
  * Primary Responsibilities (in coordination with assigned physician)

• Adhere to HRC Policies & Procedures.
• Provide excellent customer service.
• Meet and follow up with potential patients and review the HRC process, options, and expectations.
• Coordinate the activities that are required to initiate the treatment plan, i.e. surgery, IUI, IVF, PGD, etc.
• Ensure that all tasks and responsibilities are carried out effectively and efficiently.
• Maintain IVF cycle list for all patients, for our financial counselors, front desk and management team at the local and corporate level.
• Prepare calendar/schedules for patients.
• Put OR blocks in the schedule as needed
• Coordinate cases for Physician’s
• Maintain cleanliness throughout facility.
• Maintain patient/couple medical records, including consents and authorizations.
• Provide patient education and health teaching as appropriate, including injection technique.
• Schedule Intrauterine Inseminations (IUI’s).
• Obtain appropriate authorizations for patient medications if necessary
• Maintain SART worksheets.
• 
  * Secondary Responsibilities

• Assist physician with office and clinic procedures.
• Diagnostic and monitoring ultrasounds
• Diagnostic procedures
• Egg Retrievals
• Embryo Transfers
• Set up equipment/room for office and clinic procedures.
• Perform Procedures based on Licensure and Certification
• Venipuncture
• Start IV’s
• Blood Draw
• Administer medications.
• Meet with cycling patients to discuss.
• Concerns
• Confirm that patient/couples have appropriate medications/prescriptions.
• Assist physician in providing informative and effective communication with patient/couples.
• Schedule procedures, tests and office visits.
• Pre/post operative surgical teaching; surgery coordination
• Pre/post operative embryo transfer instructions
• Patient phone calls, including afternoon callbacks with test results/instructions
• Maintain accurate patient date on EMR system
• Follow-up communication with patient/couples, i.e., test results and medication adjustments.
• File normal lab results in patients account in EMR after physician has signed & reviewed results
• Report abnormal results to primary physician.
• Provide coverage for other nursing team members during vacations or illness.
• Send cards for negative pregnancy (IVF) and graduation of pregnant patients who are going to OB/GYN
• Maintain follow up patient log generated by NP’s seen for potential IVF patients
• Team Player

• Accept responsibility and accountability for actions.
• Be proactive to eliminate crisis management.
• Follow HIPAA and maintain confidentiality in all aspects of daily work, recognizing that many confidential documents and conversations will need to be relayed.
• Demonstrate regard for the dignity and respect of all employees, medical staff, and visitors.
• Champion effective communication.
• Keep work area and surrounding areas in a clean and organized manner.
• Coordinate efforts to work effectively with others in a manner that is productive, recognizing that this creates continued development of the “team” concept.
• Interact with fellow employees in a way that promotes a harmonious and cooperative working environment.
• Attend all meetings as required.
• Participate in performance improvement activities.
• Maintain proper attendance and punctuality to ensure that the practice operates in an efficient and cost-effective manner.
• PHYSICAL REQUIREMENTS

• Because the IVF Coordinator may be asked to assist in RSA surgery center when needed, she must meet the physical requirements for…