Real Estate Executive Assistant

Job Description

Are you a driven Real Estate Administrative Leader ready to elevate your career?

Join a fast-paced, high-performing luxury real estate team in Los Angeles where your expertise, initiative, and leadership will make a true impact. This is an exciting opportunity for a sharp, detail-oriented professional with 4+ years of experience supporting top-producing agents.

As the backbone of this dynamic Compass Real Estate Team, you'll take ownership of operations, anticipate needs, and help drive continued growth and success. An active California real estate license is strongly preferred but not required.

The ideal candidate brings exceptional discretion, poise, and initiative - someone who thrives in a dynamic environment, takes pride in delivering outstanding results, and finds fulfillment in helping a top-performing team reach new levels of excellence.

About the Role

In this position, you'll act as the lead agent's right hand - keeping priorities in focus, timelines on track, and every detail in order. From managing calendars and communications to overseeing listings and client care, your ability to create structure and anticipate needs will be essential to the team's success.

You belong in real estate - you have a deep understanding of California contracts, CAR forms, and the full transaction lifecycle from pre-listing to post-close. You're comfortable working with discerning clientele and bring professionalism, discretion, and warmth to every interaction.

This is a position for someone who loves being behind the scenes, running operations with precision, and playing an indispensable role in a thriving stable business.

What You'll Do

• Maintain and manage the lead agent's calendar, email, and keep them on track and prepared
• Maintain the SOPs and create or revise systems and processes for maximum efficiency
• Drafting contracts, managing listings from pre-market through close, including scheduling vendors, prepping marketing materials, and client communications with the support of a transaction manager
• Manage the CRM to ensure clean, accurate, and strategic follow-ups are in place
• Schedule showings, inspections, manage vendors, and deliver a concierge-level of service
• Liaise between clients, vendors, and the agent, and delegate with professionalism
• Handle special projects and act as the point of contact for clients

Your Strengths

• Deep understanding of California residential real estate forms, timelines, and listing processes
• Strong written and verbal communication; confident in representing the team with professionalism
• You are adaptable and can pivot quickly with impeccable attention to detail and the ability to juggle multiple high-priority tasks
• Highly organized, resourceful, calm under pressure, and deadline-driven
• Self-directed, reliable, and mature - you anticipate needs and you keep your team informed
• Tech-savvy and comfortable using CRMs, Google Workspace, Docu Sign, and project management tools

How to Qualify

• 4+ years of supporting a residential agent or team in a similar capacity
• An active CA real estate license is preferred, not required

Your Future Employer

Calibre Real Estate has closed more than $75M in volume year-to-date and continues to outperform in one of the country's most competitive luxury markets. Known for blending sharp business instincts with an eye for elevated design, we bring a strategic, design-forward approach to every transaction. With a refined aesthetic and a strong industry reputation, our team values professionalism, loyalty, and high-touch service while fostering a supportive, growth-oriented, and collaborative team work environment.

The Details

Salary: $100,000 - $140,000 commensurate with experience, in addition to a bonus.

Benefits:
Vacation, holidays, and sick pay

Hours:
Full-time, 40 hours, flexibility in the evenings and occasional urgent weekend needs (Drafting documents, sending out Docu Sign, responding to email/calls/texts with acknowledgment as needed)

Location:
Los Angeles, CA (90028) In office - You live within a 40-minute commute of Los Angeles, CA. (90028) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver's license, and you carry insurance.

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from us with the next steps.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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