Shipping & Inventory Manager

Reports to – Head of Inventory Strategy and Operations Organization Overview

Baby2

Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. Over the past 15 years, Baby2

Baby has distributed over half a billion items to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by it’s industry-leading model that is redefining what it means to operate a nonprofit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 nonprofit on Fast Company’s World’s Most Innovative Companies List.

Reporting to the Head of Inventory Strategy and Operations, the Shipping & Inventory Manager oversees all inbound and outbound inventory of a large-scale diaper access initiative across California. Ensures accurate tracking, stocking, and storage of all items by our third-party partner in Rancho Dominguez, CA.

This role will operate out of our Distribution Center, currently in Van Nuys, CA. The Distribution Center will be moving to a new space in Vernon, CA later this year. This role may also work out of our other facilities as needed. These include, but are not limited to, Baby2

Baby locations in Culver City and Santa Monica, CA. This role is onsite 5 days a week in both office and warehouse settings.

Third-Party Logistics (3PL) Coordination

• Serves as the primary point of contract for on-site teams at the 3PL warehouse dedicated to this initiative.
• Notifies warehouse partners of inbound shipments, confirms receipt, and ensures accurate inventory intake.
• Submits and manages outbound orders from the 3PL, communicating order priorities, answering questions, and ensuring timely processing.
• Partners with the 3rd party logistics company and Shipping Ops Manager to ensure all orders are fulfilled and shipped within the expected timeframe.
• Maintains accurate and organized shipping document archive.
• Shares inbound inventory updates with the Head of Inventory Strategy and Operations and Program team.
• Communicates regularly with the diaper program’s various teams regarding order priorities, timelines, and other logistics needs.
• Provides detailed inventory reports for internal stakeholders and cross-departmental use.
• Ensures all Baby2
  
  Baby orders are scheduled and delivered in a timely manner and communicates obstacles to the program team.

Inventory Management

• Maintains accurate and up-to-date inventory records.
• Enters data and performs clerical tasks related to ordering, receiving, and storing inventory using a digital warehouse management system (WMS).
• Coordinates with the Inventory Manager to process and track stock transfers between warehouse sites.
• Maintains weekly and monthly inventory reports for management and relevant stakeholders.
• Identifies and reports inventory discrepancies and assists Warehouse Management in resolving them.
• Keeps accurate daily/weekly logs of items and pallet totals received, stored, and distributed.
• Updates distributed orders daily in the warehouse management system and program tracker.

• 4+ years of warehouse experience and at least two (2) years of 3PL experience; bachelor’s degree preferred.
• Proficient in computer use, including data entry and inventory/warehouse management systems (WMS).
• Strong attention to detail with the ability to perform high-level calculations.
• Solid understanding of inventory…