Emergency Services Analyst

Emergency Services Analyst

Salary: $43,238.4 - $55,184.3 per hour (DOQ)

Filing

Are you passionate about ensuring the safety and well-being of your community during emergencies? The Town of Los Gatos seeks a dynamic individual to serve as an Emergency Services Analyst on a temporary, part‑time basis (up to 15 hours per week). CalPERS Retired Annuitants are limited to working 960 hours per fiscal year (July 1 - June 30).

Working

Schedule:

Regular workdays are Monday through Friday, with negotiable hours and the ability to work remotely. Occasional evening and weekend availability may be needed for meetings, trainings, exercises, or emergency activations.

Under general direction of the Emergency Manager, the Analyst will provide part‑time program support for the Town’s Emergency Management function. The Emergency Services Analyst will support:

• Assist with development, maintenance, and periodic updates to the Town’s Emergency Operations Plan (EOP) and associated annexes/attachments (e.g., evacuation, communications, wildfire, recovery, continuity, and other hazard‑specific or functional annexes as assigned).
• Draft, format, and update checklists, job action sheets, quick reference guides, standard templates, and related materials for review.
• Support plan maintenance processes including document control/version tracking, distribution lists, archives, and ensuring staff access to current materials.
• Support incorporation of exercise and incident lessons learned into plan updates, procedures, and readiness materials.

• Assist with continuity planning efforts (COOP/continuity of government and essential functions) including templates, trackers, departmental outreach support, and document organization.
• Support administration and upkeep of continuity‑related tools and documentation (e.g., continuity platform support, continuity checklists, essential function summaries), consistent with Town processes.

• Support coordination of trainings and exercises (scheduling, room setup, materials, participant rosters, sign‑in documentation, and post‑event documentation).
• Assist with exercise planning materials and documentation (agendas, scenario materials, injects, evaluation forms, meeting notes).
• Assist with After Action / Improvement Plan (AAR/IP) support and tracking of corrective actions, as assigned.
• Maintain training‑related records and trackers supporting readiness and compliance needs.

• Support EOC readiness activities such as maintaining reference materials, contact lists/rosters, forms, checklists, and basic readiness trackers.
• Assist with tracking EOC‑related supplies, equipment needs, and readiness documentation (not procurement authority unless explicitly assigned).
• When activated and available, provide EOC/incident support consistent with training level (e.g., documentation, message logging, basic status/resource tracking) under supervision and established procedures.

• Support grant opportunity research and preparation of supporting documentation, tracking, and reporting assistance as assigned (e.g., EMPG‑related documentation, readiness deliverables, invoices/backup).
• Support basic recordkeeping and organization for emergency management cost documentation and reimbursement support as directed (e.g., organizing documents, trackers, and supporting materials).
• Maintain program trackers (contacts/rosters, trainings/exercises, deliverables, outreach metrics, inventories, and related readiness items).
• Support routine administrative processes consistent with Town procedures (e.g., vendor/subscription documentation, invoice backup and routing support).

• Support planning and implementation of wildfire preparedness initiatives (workplan support, meeting materials, tracking, outreach support, partner coordination support).
• Assist with organizing and documenting wildfire program…