Executive Administrative Manager

Executive Administrative Manager

El Camino Health Medical Network is currently seeking a very skilled Executive Administrative Manager to join our growing healthcare team!

Pay: $118,200-$146,700 annually

Location:

Los Gatos, CA

Schedule:

Mon-Friday 8:00am-5:00pm

El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization delivering high-quality, community-based ambulatory care across the Greater Silicon Valley. We are committed to coordinating care that meets the needs of the diverse communities we serve, while simplifying the healthcare experience for both patients and providers.

At ECHMN, we value collaboration, accountability, and innovation. Our teams work closely across disciplines to support physicians, improve access to care, and deliver a consistently high standard of service. We offer a supportive and engaging work environment where individuals are empowered to make an impact and contribute to meaningful growth.

If you are passionate about healthcare, driven by purpose, and eager to work in a collaborative, patient-centered organization, we invite you to explore a career with El Camino Health Medical Network.

El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization dedicated to delivering high-quality, community-based ambulatory care across Santa Clara County. We strive to coordinate care that meets the unique needs of the diverse communities we serve while partnering with professionals committed to simplifying the healthcare experience.

The Executive Administrative Manager serves as a trusted business partner to the President of El Camino Health Medical Network and provides high-level executive and operational support to the organization's executive leadership team. This role is responsible for managing complex executive calendars, coordinating leadership activities, facilitating key organizational meetings, and ensuring seamless executive operations.

In addition to direct support of the President, the Executive Administrative Manager oversees Executive Administrative staff, manages administrative operations associated with the corporate office, supports Joint Operating Committee (JOC) and executive leadership meetings, and serves as a central coordinator for initiatives that require collaboration across departments and leadership teams. This position requires exceptional judgment, discretion, organizational leadership, and the ability to manage competing priorities in a fast-paced healthcare environment.

Essential Functions:

Executive Leadership Support

• Provide direct executive support to the President of El Camino Health Medical Network.
• Manage the President's complex calendar, including scheduling, prioritization of meetings, strategic time management, and resolution of scheduling conflicts.
• Coordinate executive leadership calendars and meeting logistics.
• Prepare executive correspondence, presentations, reports, agendas, briefing materials, and other confidential documentation.
• Serve as liaison between the President, executive leadership team, physicians, board members, community partners, and external stakeholders.
• Manage sensitive and confidential information with the highest level of discretion and professionalism.
• Coordinate executive travel arrangements, expense reporting, and reimbursements.

Executive Operations & Governance

• Coordinate and manage logistics for Joint Operating Committee (JOC), Executive Leadership Team (ELT), board, and other strategic leadership meetings.
• Prepare meeting materials, presentations, agendas, and supporting documentation.
• Record and distribute meeting minutes and monitor follow-up action items.
• Track organizational priorities, leadership deliverables, and strategic initiatives.
• Support executive communications and organizational announcements.
• Assist with special projects and initiatives on behalf of executive leadership.

Leadership & Staff Management

• Provide day-to-day leadership and oversight of Executive Administrative staff.
• Establish priorities, workflows, and service expectations for executive support functions.
• Coach, mentor, and develop Executive Assistant personnel.
• Monitor workload distribution and ensure consistent support to executive leadership.
• Participate in hiring, training, performance management, and employee development activities for administrative staff.

Corporate Office Operations

• Oversee day-to-day operations of the corporate office and administrative functions.
• Coordinate corporate office activities, vendor relationships,…