Assistant Project Manager

Job Details

Job Title: Assistant Project Manager - Construction

Location: 115700 Winchester Blvd., Los Gatos, CA 95032

Job Type: Full-Time | In-Office 100% with weekly/bi-weekly job site visits

• $80,000 - $100,000 annually
• Medical Insurance – Company pays 100% of employee premium
• Dental and Vision Insurance
• Paid PTO and Sick Time
• Paid Holidays
• Paid Floating Holidays
• After 1 year, 3% match Simple IRA
• Phone Reimbursement
• Potential for annual bonus

The Assistant Project Manager supports the Project Manager with daily coordination, documentation, and project flow to keep activities on track, particularly in healthcare environments.

• Assist with multiple construction projects across pre‑construction, construction, and close‑out phases.
• Maintain and track all project documentation including RFIs, submittals, NMAs, ACDs, and change orders.
• Receive, review, forward, and track submittals; ensure logs remain accurate.
• Initiate, prepare, review, track, and distribute RFIs; monitor associated cost and schedule impacts.
• Assist in managing project permit process and required documentation.
• Assist in preparing bid packages, procurement tasks, and cost evaluations.
• Update construction schedule based on field input, trade progress, and material delivery timelines.
• Coordinate with field staff daily/weekly to ensure schedule accuracy and alignment with milestones.
• Identify schedule issues, assist in resolving them, and alert PM to risks affecting closeout.
• Track schedule implications tied to RFIs/NMAs/ACDs; gather impacts and prepare schedule updates for PM review.
• Distribute updated schedules to all project team members and confirm trade alignment.
• Monitor project budgets and cost exposure, providing updates to PM.
• Track all cost implications tied to RFIs/NMAs/ACDs and collect pricing from subcontractors.
• Prepare change orders for PM review.
• Conduct regular site walks and safety inspections to monitor QC and verify compliance.
• Track and inspect material deliveries for accuracy and condition.
• Assist field staff with documentation such as DNs, Impact Notifications, MOPs.
• Act as daily point of contact for subcontractors and vendors; resolve field issues and coordinate communication.
• Review bidding files, issue subcontract agreements, and collect required documentation.
• Track submittals, lead times, and long‑lead items for timely procurement.
• Attend OAC, subcontractor coordination, and internal project meetings as directed.
• Record and distribute detailed meeting minutes, tracking action items and follow‑up tasks.
• Run meetings when needed, with oversight from PM or Senior PM.
• Assist in preparing monthly owner project status reports.
• Assist PM/Senior PM with estimating tasks, quantity takeoffs, bid leveling, and scope reviews.
• Assist in bidding new potential projects.
• Assist in enforcing healthcare‑specific requirements such as ICRA, hospital safety protocols, and infection control standards.
• Ensure subcontractors follow all compliance expectations and documentation requirements.
• Support and/or complete project close‑out activities, including collecting as‑built drawings, managing punch lists, securing warranty letters, and preparing turnover packages.

• Computer knowledge and efficiency, including Microsoft Office products
• Knowledge of document control and scheduling software
• Strong written and verbal communication skills
• Basic math/accounting skills
• Ability to function effectively as part of a team
• Dependability
• Ability to maintain discretion and confidentiality
• Ability to understand and follow directions
• Time management and organizational skills
• Ability to read drawings and specifications

• Bachelor’s Degree in Construction Management or 3+ years of construction trade experience with 2+ years construction office staff experience
• Proficient with construction software;
  Autodesk ACC or Microsoft Project (preferred)
• Healthcare construction experience (preferred)
• Valid California driver’s license and reliable transportation to job sites

We are an equal opportunity employer:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.