Assistant Project Manager

Subcontractor & Vendor Coordination

At D’ville Construction, we don’t just build structures – we build relationships, trust, and lasting value. D’ville Construction Inc. is the premier choice for tenant improvement (TI), medical facilities, OSHPD-compliant projects, and specialized builds across Northern California. Our approach involves tailoring each project to realize our client’s unique vision. With a deep-rooted commitment to excellence and innovation, we specialize in transforming existing properties into functional, cutting-edge spaces.

We proudly serve the vibrant communities of the Bay Area and the serene landscapes of the Sierra Foothills, Central Valley, and Sacramento Valley regions.

Job Title: Assistant Project Manager - Construction

Location: 115700 Winchester Blvd., Los Gatos, CA 95032

Job Type: Full-Time | In-Office 100%, with site visits weekly/bi‑weekly

• $80,000 - $100,000 annually
• Medical Insurance – Company pays 100% of employee premium
• Dental and Vision Insurance
• Paid PTO and Sick Time
• Paid Holidays
• Paid Floating Holidays
• After 1 year of employment, 3% match Simple IRA
• Phone Reimbursement
• Potential for annual bonus

Join a collaborative team and play a key role in delivering high‑quality construction projects across Northern California.

• Assist the Project Manager with multiple construction projects across pre‑construction, construction, and close‑out phases.
• Maintain and track all project documentation, including RFIs, submittals, NMAs, ACDs, and change orders from start to finish.
• Receive, review, forward, and track submittals; ensure logs remain accurate and current.
• Initiate, prepare, review, track, and distribute RFIs; monitor associated cost and schedule impacts.
• Assist in managing the project permit process and required documentation.
• Assist in preparing bid packages, procurement tasks, and cost evaluations.

• Update the construction schedule based on field input, trade progress, and material delivery timelines.
• Coordinate with field staff daily/weekly to ensure the schedule is accurate, followed, and aligned with project milestones.
• Identify schedule issues, assist in resolving them, and alert the PM to risks affecting closeout.
• Track schedule implications tied to RFIs/NMAs/ACDs; gather impacts from subcontractors and prepare schedule updates for PM review.
• Distribute updated schedules to all project team members and confirm trade alignment.

• Monitor project budgets and cost exposure, providing updates to the PM.
• Track all cost implications tied to RFIs/NMAs/ACDs and collect pricing from subcontractors.
• Prepare change orders for PM review.

• Conduct regular site walks and safety inspections to monitor quality control and verify compliance with codes and safety regulations.
• Track and inspect material deliveries for accuracy and condition.
• Assist field staff with required documentation, including DNs, Impact Notifications, MOPs, and other project information.
• Subcontractor & Vendor Coordination – serve as a daily point of contact for subcontractors and vendors, helping resolve field issues and coordinating communication.
• Review bidding files, issue subcontract agreements, and collect required subcontractor documentation.
• Track submittals, lead times, and long‑lead items to ensure timely procurement and installation.

• Attend OAC meetings, subcontractor coordination meetings, and internal project meetings as directed by the PM.
• Record and distribute detailed meeting minutes, tracking action items and follow‑up tasks.
• Run meetings when needed, with oversight from the PM or Senior PM.
• Assist in preparing monthly owner project status reports and other required reporting.

• Assist the PM/Senior PM with estimating tasks, quantity takeoffs, bid leveling, and scope reviews.
• Assist in bidding new potential projects.

• Assist in enforcing healthcare‑specific requirements such as ICRA, hospital safety protocols, and infection control standards.
• Ensure…