Admissions & Enrollment Manager

Part‑Time Exempt Position (80%) | K–8 Jewish Day School

Yavneh Day School is a K-8 Jewish day school in Los Gatos committed to academic excellence, values‑based learning, and building a warm, inclusive community. We partner closely with families to educate the whole child and prepare students to thrive academically, socially, and ethically.

The Admissions and Enrollment Manager is a leadership position responsible for the school’s continuous enrollment strategy, including admissions, recruitment, retention, and tuition assistance administration. Reporting to the Senior Director of Administration, this role ensures enrollment stability, long‑term sustainability, and a positive, mission‑aligned experience for current and prospective families.

The Admissions and Enrollment Manager manages the tuition assistance process using Clarity, oversees enrollment workflows through Blackbaud Enrollment Management and Blackbaud Tuition Management, and leads enrollment marketing and outreach strategy. Marketing execution may be supported through internal or external resources, with the Manager providing strategic direction and oversight.

Reports to:

Senior Director of Administration

Collaborates with:

• Division Directors
• Finance
• Registrar
• Development Manager (for institutional alignment as part of the school’s overall advancement efforts)

In the absence of a Head of School, the Admissions and Enrollment Manager partners closely with the Principal on retention, student experience, and divisional alignment while reporting directly to the Senior Director of Administration for strategic, operational, and financial oversight.

• Enrollment, Recruitment & Retention Strategy
• Develop, implement, and manage a year‑round enrollment and retention strategy aligned with the school’s mission and financial goals.
• Lead all stages of the enrollment cycle, including inquiry, admission, enrollment, re‑enrollment, and retention.
• Build and maintain strong relationships with prospective families and guide them through a warm, mission‑aligned admissions process.
• Develop targeted recruitment strategies, with particular focus on preschool, TK, and kindergarten entry points.
• Partner with the Principal and Division Directors to support student transitions between grades and proactively address retention risks.
• Conduct exit conversations or surveys with withdrawing and graduating families to inform enrollment planning.
• Track, analyze, and report enrollment, yield, and retention data to senior leadership.

• Manage and administer the school’s tuition assistance program using Clarity, including applications, documentation, analysis, and family communications.
• Serve as the primary point of contact for families regarding tuition assistance, ensuring clarity, compassion, confidentiality, and consistency.
• Prepare tuition assistance analyses and award recommendations aligned with enrollment, retention, and budget parameters.
• Coordinate and support a Tuition Assistance Committee, working in partnership to review and finalize awards.
• Maintain accurate records and reporting related to tuition assistance trends and outcomes.
• Communicate final tuition assistance decisions to families following committee approval.
• Develop and oversee a comprehensive enrollment marketing and advertising strategy aligned with recruitment and retention goals.
• Own enrollment messaging and positioning across all family‑facing touchpoints.
• Oversee enrollment communications through Constant Contact and Blackbaud Enrollment Management.
• Provide strategic oversight of admissions‑related content on the school’s Word Press website.
• Manage and refresh the school’s presence on Niche and other enrollment advertising platforms, ensuring accuracy and strategic positioning.
• Oversee digital and print advertising campaigns and evaluate effectiveness and return on investment.
• Collaborate with vendors or consultants to execute marketing initiatives as needed.
• Manage a family ambassador program to support recruitment and retention.
• Lead outreach efforts with preschools, synagogues,…